Donor Database Coordinator

Pee Dee Coalition; Florence (SC); On-site; USD 42,000 - 56,000; Full time

Job summary

Pee Dee Coalition is seeking a Donor Database Coordinator to support the Resource Development Team, keeping donor information up to date in E-Tapestry and helping run fundraising campaigns in the counties it serves.

The role involves research, donor communications, and collaboration with the Executive Director and Board to plan events and track outcomes. Requires strong MS Office skills and donor DB experience.

Qualifications

• High school diploma or GED; bachelor’s degree preferred.
• SC SLED, Sex Offender Registry, and DSS Central Registry clearances.
• Valid SC Driver’s license.
• Experience in resource development.

Responsibilities

• Provide donor prospect research for campaigns and maintain donor profiles.
• Post donations into E-Tapestry and issue thank-you notes the same day.
• Reconcile E-Tapestry with QuickBooks and ensure accuracy after month-end.
• Generate monthly contribution reports by county, program, constituency, and donor.
• Develop materials for fundraising events or campaigns.
• Prepare event/campaign reports tracking income and expenses.
• Research potential funding sources and assist grant proposals.
• Maintain donor data and research news for the database.

Skills

Fundamental knowledge of familyviolenc

Excellent oral and written comms

Independent worker

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

E-Tapestry Donor Database

MS Office (Word/Outlook/Excel)

QuickBooks

Job description

Job Summary

The Donor Database Coordinator is a member of the Resource Development Team and provides administrative support to assist in the resource development campaigns and projects in each of the counties the Coalition serves.

Resource Development

• Provide prospect and donor research to Coalition staff and volunteers as needed for the purpose of ensuring that resource development lists and donor profiles that the Coalition uses are current, accurate, and as complete as possible.
• Post donations daily into E-Tapestry and generate appropriate thank you notes the same day as the gift was received.
• Reconcile E-Tapestry entries to QuickBooks entries and ensure accuracy immediately following month end.
• Generate monthly contribution reports by county, by program, by constituency, and by donors. Have these available for presentation to the organization’s various boards.
• Develop materials for various fundraising events or campaigns.
• Design and prepare special event or campaign reports, tracking both income and related expenses.
• Conduct research into potential funding sources as well as data and issue-related information for grant proposals.
• Maintain current data on donors; research news media for related information and add to database.
• Develop reports for the County Chapter Boards, assist Executive Director in meeting preparation, attend Chapter meetings and take minutes.
• Work closely with the Executive Director and Chapter Board on any development campaigns or fundraising events. Conduct research, provide prospect data, maintain progress reports, and help to plan and organize events.

Other Responsibilities

• Adhere to PDC’s vision, mission, and philosophy.
• Attend appropriate training workshops and conferences.
• Attend organizational staff meetings and other meetings upon request.
• Abide by and meet all applicable grant requirements and objectives.
• Maintain confidentiality of and privacy of donors and service recipients.
• Meet other needs as identified by the Executive Director and/or Management Team.
• Ensure Executive Director is made aware of issues that may affect the Coalition.

Requirements

• High school diploma or GED is required; a bachelor’s degree is preferred.
• SC SLED Criminal Record, Sex Offender Registry, and DSS Central Registry clearance.
• Valid SC Driver’s license.
• Experience in resource development

Knowledge, Skills And Abilities

• Fundamental knowledge of family violence and sexual assault.
• Excellent oral and written communication skills.
• Have and maintain a good driving record (verified by DMV report at time of hire), a reliable vehicle, and proof of liability insurance.
• Experience in E-Tapestry- Donor Database System.
• Proficiency in MS Office applications including Word, Outlook, PowerPoint, Excel and Office365.
• Experience with graphics software such as Adobe Creative Suite or Canva is desirable.
• Experience in Bulk Mailing.

Competency Profile/Core Values Alignment

• Highly motivated and able to work independently.
• Resourceful, creative, and with strong-problem solving skills.
• Self-confident, flexible and adaptable, and able to work collaboratively with a variety of people.
• Effective relationship builder.
• Demonstrated ability to establish and sustain positive professional relationships and actively contribute to creating a highly cooperative work environment.
• Demonstrated commitment to learning and continual improvement.
• Demonstrated ability to manage multiple responsibilities and deadlines within an environment that is complex and changing.