Donor Data & Gifts Coordinator (CRM & Reconciliations)

Mosaic Life Care; Saint Joseph (MO); On-site; USD 48,000 - 75,000; Full time

Job summary

Mosaic Life Care is seeking a Gift and Data Processing Coordinator to manage day-to-day donor and gift data, ensuring accuracy, timely receipts, deposits, and reconciliations, in collaboration with philanthropy and accounting teams.

Responsibilities include maintaining Raiser's Edge; supporting fundraising operations; training staff; producing reports; and safeguarding HIPAA and data privacy. This role is based in northwest Missouri and offers opportunities to impact donor stewardship.

Qualifications

• 2–5+ years in gift processing or healthcare philanthropy operations.
• Experience with CRM donor databases (Blackbaud Raiser's Edge NXT, Salesforce).
• Cross-functional collaboration with accounting/finance teams.
• HIPAA considerations and data handling familiarity.
• Exposure to audits, controls, and compliance standards.

Responsibilities

• Record gifts accurately using supporting documentation to determine donor intent, including fund allocation and pledge schedules.
• Maintain CRM donor database integrity, run reports, dashboards, audits, and data quality initiatives.
• Prepare daily gift deposits and assist with reconciliation processes.
• Import careGIVER payroll deductions into Raiser's Edge.
• Produce quarterly fund balance memos and distribute reports to fund representatives.
• Train staff on data entry policies and update documentation and materials.
• Serve as frontline resource for gift inquiries and coordinate with accounting on fund setup and transfers.
• Investigate and resolve fund-related issues.
• Ensure gift batches and pledge documentation are filed and retrievable.
• Support development staff with transactions, mailing lists, and fundraising reports.
• Generate gift receipts and acknowledgments; manage pledges and reminders.
• Prepare end-of-year tax letters (through Raiser's Edge).
• Apply HIPAA-related data-handling standards and healthcare philanthropy practices.
• Understand accounting principles like reconciliation and fund tracking.
• Perform additional duties as assigned.

Skills

Attention to detail

Data integrity

Excel proficiency

Communication skills

Discretion

Education

Associate's Degree in business finance or healthcare administration

Bachelor's Degree in business or finance or healthcare administration

Tools

Blackbaud Raiser's Edge NXT

Salesforce

Job description

Mosaic Life Care is seeking a Gift and Data Processing Coordinator to manage day-to-day donor and gift data, ensuring accuracy, timely receipts, deposits, and reconciliations, in collaboration with philanthropy and accounting teams.

Responsibilities include maintaining Raiser's Edge; supporting fundraising operations; training staff; producing reports; and safeguarding HIPAA and data privacy. This role is based in northwest Missouri and offers opportunities to impact donor stewardship.