DoD Executive Administrative Specialist

Diaconia; Northern (KY); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Diaconia is seeking a Senior Administrative Specialist to ensure smooth day-to-day operations for the directorates and divisions. The role involves coordinating executive calendars, organizing briefings, and supporting program documentation and reporting.

The ideal candidate will have at least three years of executive support experience in DoD or industry, plus DoD familiarity and a U.S. security posture. The position requires strong office software skills and attention to detail.

Qualifications

• HSD/GED required with extensive admin background.
• 5+ years DoD administrative experience preferred.
• Secret or Top Secret clearance may be required; U.S. citizenship is required.

Responsibilities

• Process administrative tasks to support directorates and divisions.
• Coordinate executive calendars, meetings, and briefings; prepare materials as needed.
• Plan and coordinate meetings, including VTCs and room setup.
• Prepare and edit program documentation, reports, and briefing materials.
• Maintain AFRIMS/records management; support travel arrangements and vouchers.
• Assist with tracking milestones, schedules, and action items.

Skills

Administrative support

DoD experience

Calendar management

Education

HSD/GED

Tools

DTS

ATAAPS

DCPS

FARM

AFRIMS

Job description

Diaconia is seeking a Senior Administrative Specialist to ensure smooth day-to-day operations for the directorates and divisions. The role involves coordinating executive calendars, organizing briefings, and supporting program documentation and reporting.

The ideal candidate will have at least three years of executive support experience in DoD or industry, plus DoD familiarity and a U.S. security posture. The position requires strong office software skills and attention to detail.