DoD Contract Secretary II – Admin & Records Lead

UIC Arctic Response Services, LLC; Suisun City (CA); On-site; USD 30,000 - 43,000; Full time

Job summary

Bowhead seeks an experienced Secretary II to support the Base Telecommunications System contract at Travis AFB. You will assist the Project Manager and engineers by preparing correspondence, maintaining records, coordinating meetings, and ensuring contract documentation is accurate and auditable.

This on-site role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks essential to mission communications operations.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred in Business Administration, Office Management, or related field.
• Strong written and verbal communication skills.
• Ability to manage records, filing systems, and correspondence with accuracy and confidentiality.
• Proficiency in reading, writing, and speaking English; 2–3 years of clerical/secretarial experience; 3–5 years in government contracting or telecom environments preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC).
• Typing speed of 50+ WPM; ability to communicate with all levels; strong interpersonal skills.

Responsibilities

• Prepare correspondence, technical reports, and contract deliverables for Government submission.
• Maintain personnel rosters, training records, service order logs, and quality control records; ensure records stay current.
• Coordinate meetings, safety briefings, training sessions, and customer appointments; prepare agendas and minutes.
• Track, format, and distribute controlled documents such as dig permits and environmental records.
• Serve as administrative point of contact for Government representatives, subcontractors, and Bowhead staff.
• Assist with safety, environmental, and OSHA reporting requirements.
• Support timesheet collection, travel vouchers, purchasing documentation, and supply orders.

Skills

Communication skills

MS Office

Typing 50 WPM

Record keeping

Education

High school diploma or equivalent

Associate’s degree in Business Administration/Office Management

Tools

TRIRIGA

CAIRS/TMS

CVC

Job description

Bowhead seeks an experienced Secretary II to support the Base Telecommunications System contract at Travis AFB. You will assist the Project Manager and engineers by preparing correspondence, maintaining records, coordinating meetings, and ensuring contract documentation is accurate and auditable.

This on-site role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks essential to mission communications operations.