SCA Secretary II

UIC Arctic Response Services, LLC; Suisun City (CA); On-site; USD 30,000 - 43,000; Full time

Job summary

Bowhead seeks an experienced Secretary II to support the Base Telecommunications System contract at Travis AFB. You will assist the Project Manager and engineers by preparing correspondence, maintaining records, coordinating meetings, and ensuring contract documentation is accurate and auditable.

This on-site role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks essential to mission communications operations.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred in Business Administration, Office Management, or related field.
• Strong written and verbal communication skills.
• Ability to manage records, filing systems, and correspondence with accuracy and confidentiality.
• Proficiency in reading, writing, and speaking English; 2–3 years of clerical/secretarial experience; 3–5 years in government contracting or telecom environments preferred.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Familiarity with DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC).
• Typing speed of 50+ WPM; ability to communicate with all levels; strong interpersonal skills.

Responsibilities

• Prepare correspondence, technical reports, and contract deliverables for Government submission.
• Maintain personnel rosters, training records, service order logs, and quality control records; ensure records stay current.
• Coordinate meetings, safety briefings, training sessions, and customer appointments; prepare agendas and minutes.
• Track, format, and distribute controlled documents such as dig permits and environmental records.
• Serve as administrative point of contact for Government representatives, subcontractors, and Bowhead staff.
• Assist with safety, environmental, and OSHA reporting requirements.
• Support timesheet collection, travel vouchers, purchasing documentation, and supply orders.

Skills

Communication skills

MS Office

Typing 50 WPM

Record keeping

Education

High school diploma or equivalent

Associate’s degree in Business Administration/Office Management

Tools

TRIRIGA

CAIRS/TMS

CVC

Job description

Overview

Secretary II (TAFB-2026-26255):

Bowhead seeks an experienced Secretary II to provide administrative and clerical support for the Base Telecommunications System (BTS) contract at Travis AFB. The Secretary II will assist the Project Manager, engineering staff, and technicians by maintaining records, preparing correspondence, scheduling, and ensuring contract documentation is accurate and complete. This position requires strong organizational skills, attention to detail, and the ability to manage multiple administrative tasks that directly support mission-essential communications operations.

This position is on-site only and not eligible for teleworking.

Responsibilities

Essential functions will include:

• Administrative Support – Prepare correspondence, technical reports, and contract deliverables for submission to the Government in accordance with PWS requirements.
• Records Management – Maintain personnel rosters, training records, CAIRS/TMS service order logs, CVC database updates, and quality control records, ensuring documentation remains current and auditable.
• Scheduling & Coordination – Support the Project Manager in coordinating meetings, safety briefings, training sessions, and customer appointments; prepare agendas and meeting minutes.
• Document Control – Track, format, and distribute controlled documents such as dig permits, outage reports, hazard communication logs, and environmental compliance records.
• Customer & Staff Interface – Serve as an administrative point of contact for Government representatives, subcontractors, and Bowhead employees; maintain professional communication at all times.
• Safety & Compliance Assistance – Support submission of OSHA, hazardous waste, accident/incident, and environmental reports as required.
• Financial & Timekeeping Support – Assist with timesheet collection, travel voucher preparation, purchasing documentation, and coordination of supply orders.
• Other duties as assigned.

Qualifications

• High school diploma or equivalent is required. Associate’s degree in Business Administration, Office Management, or a related field is preferred.
• Strong written and verbal communication skills.
• Ability to manage records, filing systems, and correspondence with accuracy and confidentiality.
• Proficiency in reading, writing, and speaking English. A minimum of two (2) to three (3) years of clerical, administrative, or secretarial experience. Preferred: 3–5 years in a Government contracting, telecommunications, or technical project office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Prefered experience with DoD administrative systems (e.g., TRIRIGA, CAIRS/TMS, CVC).
• Familiarity with contract deliverables, quality control documentation, and FAR/DFARS compliance paperwork.
• Typing speed of 50+ WPM
• Ability to communicate effectively with all levels of employees and outside contacts
• Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

This is a SCA position and the targeted hourly rate is $26.40 hourly.

Physical Demands:

• Must be able to lift up to 50 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently hold or be able to obtain security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

Please note that the salary information is a general guideline only. Bowhead considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

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