Documentation Specialist 1 4P/878

4P Consulting Inc.; Birmingham (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Southern Nuclear seeks a Document Specialist I to support document services, procedure administration, records management, and technical documentation in a highly regulated environment.

The role emphasizes EDMS proficiency, document control, metadata management, and attention to detail while handling large volumes of documents and governance activities.

Qualifications

• Experience with EDMS, document control systems, or content management platforms.
• Strong technical writing, editing, and document-formatting skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Word, Excel, Outlook, and SharePoint.
• Attention to detail and accuracy in handling large volumes of documents.
• Proficiency with Word, Excel, Outlook, and SharePoint.
• Attention to detail and accuracy in high-volume document environments.
• Ability to work independently following established procedures and governance.

Responsibilities

• Process document and procedure revisions.
• Manage workflow queues within an EDMS.
• Create, revise, format, review, and quality-check controlled documents.
• Maintain document metadata, records inventories, and filing structures.
• Support records classification, retention, retrieval, and disposition activities.
• Assist with records digitization, scanning, indexing, and electronic file organization.
• Operate document imaging, scanning, and media conversion equipment.
• Perform document quality reviews for formatting, metadata, accuracy, and compliance.
• Support procedure development and document governance activities.
• Assist users with document management processes and system navigation.
• Support document migrations, workflow processing, and data-quality initiatives.
• Maintain accurate records while managing high volumes of documents and workflow activities.
• Operate document imaging, scanning, and media conversion equipment.
• Perform document quality reviews for formatting, metadata, accuracy, and compliance.
• Support procedure development and document governance activities.
• Assist users with document management processes and system navigation.
• Support document migrations, workflow processing, and data-quality initiatives.
• Maintain accurate records while managing high volumes of documents and workflow activities.

Skills

Document Control

EDMS

OpenText Documentum

Records Management

Technical Writing

Procedure Administration

SharePoint

Document Formatting

Metadata Management

Quality Review

Tools

Microsoft Word

Excel

Outlook

SharePoint

OpenText Documentum

Job description

Title: Document Specialist I
Client: Southern Nuclear
Location: Birmingham, AL
Contract: 4 Years

Job Summary

We are seeking a Document Specialist I to support document services, procedure administration, records management, and technical documentation activities in a highly regulated environment.

The ideal candidate will be detail-oriented, organized, and experienced with Electronic Document Management Systems (EDMS), document control, records management, technical writing, document formatting, and controlled procedures.

Key Responsibilities

• Process document and procedure revisions.

• Manage workflow queues within an Electronic Document Management System (EDMS).

• Create, revise, format, review, and quality-check controlled documents.

• Maintain document metadata, records inventories, and filing structures.

• Support records classification, retention, retrieval, and disposition activities.

• Assist with records digitization, scanning, indexing, and electronic file organization.

• Operate document imaging, scanning, and media conversion equipment.

• Perform document quality reviews for formatting, metadata, accuracy, and compliance.

• Support procedure development and document governance activities.

• Assist users with document management processes and system navigation.

• Support document migrations, workflow processing, and data-quality initiatives.

• Maintain accurate records while managing high volumes of documents and workflow activities.

Required Qualifications

• Experience with EDMS, document control systems, or content management platforms.

• Strong technical writing, editing, and document-formatting skills.

• Experience creating, revising, reviewing, or processing controlled documents and procedures.

• Proficiency with:

  • Microsoft Word

  • Excel

  • Outlook

  • SharePoint

• Strong attention to detail and accuracy.

• Ability to manage large volumes of documents and records.

• Strong written and verbal communication skills.

• Ability to work independently while following established procedures and governance requirements.

Preferred Qualifications

• Experience with OpenText Documentum or similar enterprise document management systems.

• Experience with procedure administration or document control programs.

• Records management experience, including classification, retention, filing, retrieval, and disposition.

• Experience in nuclear, utility, engineering, manufacturing, quality assurance, or another regulated industry.

• Experience with document migrations, metadata management, workflow processing, or data-quality initiatives.

• Experience with scanning, imaging, microfilm, or other media-conversion equipment.

Physical & Work Environment

• Primarily sedentary office work involving extended computer use and document processing.

• Occasional lifting and movement of files, records, and storage boxes up to approximately 25 pounds.

• May require reaching, bending, stooping, walking, and occasional use of step stools or ladders to retrieve records.

• Work may occasionally be performed in file rooms, archives, or records storage areas.

• Minimal travel and no routine field or construction-site work expected.

Key Skills

Document Control | EDMS | OpenText Documentum | Records Management | Technical Writing | Procedure Administration | SharePoint | Document Formatting | Metadata Management | Records Retention | Document Imaging | Scanning | Digitization | Quality Review | Workflow Management