Documentation Specialist

Genesis Technical Staffing, Inc.; Birmingham (AL); On-site; USD 40,000 - 64,000; Full time

Job summary

Genesis Staffing is seeking a Documentation Specialist 1 for a 3-year project through 7.31.2030. This role, in-office, focuses on document services, procedure administration, records management, and technical documentation support within a highly regulated setting.

The ideal candidate will handle EDMS/document control tasks, produce high-quality documents, and maintain accuracy while processing large volumes of records and workflows.

Qualifications

• Experience with EDMS or content management platforms in regulated environments.
• Strong technical writing, formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with MS Office (Word, Excel, Outlook) and SharePoint.
• Ability to maintain accuracy while handling high volumes of documents, records, and workflow.
• Strong written and verbal communication skills.

Responsibilities

• Process document and procedure revisions.
• Manage workflow queues within an EDMS.
• Format and quality-check technical documents.
• Maintain document metadata and records inventories.
• Support records storage, retrieval, and digitization efforts.
• Operate scanning and media conversion equipment.
• Assist users with document management processes and system navigation.

Skills

EDMS

Technical writing

Document control

Microsoft Office

SharePoint

High-volume processing

Communication

Tools

OpenText Documentum

Job description

Job Description

3-year project thru 7.31.2030

In the office

Overview: Documentation Specialist 1

Desired Qualifications

The selected candidate will provide document services, procedure administration, records management, and technical documentation support in a highly regulated business environment. Candidates should be detail-oriented, organized, and capable of working independently while following established processes and governance requirements.

Required Qualifications

• Experience working with Electronic Document Management Systems (EDMS), document control systems, or content management platforms.
• Strong technical writing, document formatting, and editing skills.
• Experience creating, revising, reviewing, or processing controlled documents and procedures.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and SharePoint.
• Ability to maintain accuracy while managing high volumes of documents, records, and workflow activities.
• Strong written and verbal communication skills.

Preferred Qualifications

• Experience with OpenText Documentum or similar enterprise document management systems.
• Experience supporting procedure development, procedure governance, or document control programs.
• Records Management experience, including records classification, retention, filing, retrieval, and disposition activities.
• Experience working in nuclear, utility, engineering, manufacturing, quality assurance, or other regulated industries.
• Experience supporting document migrations, metadata management, workflow processing, or data quality initiatives.

Additional Desired Skills

• Ability to perform document quality reviews for content, formatting, metadata, and compliance with established standards.
• Experience operating document imaging, scanning, microfilm, or other media conversion equipment used to convert physical records into electronic formats.
• Familiarity with records digitization, indexing, and electronic file organization.
• Ability to learn new software applications and business processes quickly.
• Strong attention to detail, customer service orientation, and problem-solving skills.

Typical Work Activities

• Processing document and procedure revisions.
• Managing workflow queues within an EDMS.
• Formatting and quality-checking technical documents.
• Maintaining document metadata and records inventories.
• Supporting records storage, retrieval, and digitization efforts.
• Operating scanning and media conversion equipment.
• Assisting users with document management processes and system navigation.

Ideal Candidate Profile:

A document control, records management, procedure administration, technical writing, or engineering documentation professional who can quickly support day-to-day document services activities while permanent staff focus on critical Documentum modernization and upgrade initiatives.

Physical Requirements:

• Primarily sedentary office work involving extended periods of computer use, reading, and document processing.
• Occasional lifting, carrying, and movement of records, files, and storage boxes (typically up to 25 pounds).
• Frequent reaching, bending, stooping, and walking may be required to retrieve materials from file cabinets, shelves, and records storage areas.
• Occasional use of step stools or ladders may be required to access records stored on higher shelving.

Work Environment:

• Primarily a climate-controlled office environment.
• Work may occasionally be performed in records storage areas, file rooms, or archive spaces to retrieve, organize, inventory, scan, or convert records.
• Use of document imaging, scanning, and media conversion equipment may be required.
• Limited exposure to dust associated with paper records and storage areas may occur.
• Minimal travel and no routine field or construction site work are expected.

Company Description

At Genesis, we love people. Our mission is to be a blessing in all we do while putting people to work. We specialize in partnering with candidates and clients to bring the right people together to accomplish great things.

Genesis Staffing provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Genesis Staffing and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://gtstaffing.com/privacy-policy/