Documentation & Process Excellence Specialist

A-Line Staffing Solutions; Salem (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

A-Line Staffing Solutions seeks a highly organized Technical Documentation Coordinator to provide documentation and administrative support to site leadership and the local management team, based in Salem, Oregon.

The role is responsible for preparing and maintaining process documentation, reports, procedures, presentations, databases, and supporting files, while coordinating reviews and ensuring updates are communicated across the organization.

Qualifications

• 3+ years of documentation or administrative support experience.
• Proficiency with Microsoft Office applications.
• Strong organizational and document-management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information professionally.
• Ability to coordinate multiple documentation requests and priorities.

Responsibilities

• Documentation & Process Support: Prepare, organize, maintain, and update technical and process documentation.
• Documentation & Process Support: Serve as focal point for internal and external process-documentation meetings.
• Documentation & Process Support: Provide documentation support to Site Manager and leadership team.
• Documentation & Process Support: Generate and maintain supporting process files, records, and data.
• Documentation & Process Support: Review procedural updates and maintain standards.
• Documentation & Process Support: Maintain and archive official process documentation.
• Documentation & Process Support: Prepare correspondence, quotes, presentations, and other documentation.
• Documentation & Process Support: Help coordinate updates to processes and procedures.
• Meeting & Communication Coordination: Schedule reviews, meetings, site visits, and related activities.
• Meeting & Communication Coordination: Prepare documentation plans and itineraries.
• Meeting & Communication Coordination: Set up meetings and rooms.
• Meeting & Communication Coordination: Document meetings and maintain records.
• Meeting & Communication Coordination: Coordinate documentation requests.
• Meeting & Communication Coordination: Communicate professionally with stakeholders.
• Administrative & Site Support: Maintain databases, files, and documentation records.
• Administrative & Site Support: Support training documentation for employees.
• Administrative & Site Support: Standardize new-hire orientation documentation.
• Administrative & Site Support: Coordinate with Accounts Payable for documentation updates.
• Quality & Safety: Maintain accurate and current documentation.
• Quality & Safety: Follow document-control standards.
• Quality & Safety: Support site quality system and safety procedures.
• Quality & Safety: Maintain a safe working environment.

Skills

Documentation coordination

Attention to detail

Strong communication

Microsoft Word

Microsoft Excel

PowerPoint

Interpersonal skills

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

A-Line Staffing Solutions seeks a highly organized Technical Documentation Coordinator to provide documentation and administrative support to site leadership and the local management team, based in Salem, Oregon.

The role is responsible for preparing and maintaining process documentation, reports, procedures, presentations, databases, and supporting files, while coordinating reviews and ensuring updates are communicated across the organization.