Documentation & Coordination Specialist

EPEC Solutions, Inc.; Clayton (NC); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health & Wellness Reimbursement

Paid Time Off

401(k) Plan

AFLAC Insurance

Professional Development

Workplace Perks

Job summary

EPEC Solutions, Inc. in Clayton, NC is seeking a Documentation Specialist to manage the documentation lifecycle for customer orders, coordinating between sales, engineering, and production to ensure drawings, revisions, and approvals are tracked and filed accurately.

The role emphasizes precision, organization, proactive follow-ups, and cross-functional communication, focusing on switchboard orders with some auxiliary equipment, change orders, and version control.

Qualifications

• Manage documentation lifecycle from order release to final documentation.
• Coordinate with sales, engineering, and production to track drawings and revisions.
• Ensure timely approvals and keep records with version control.

Responsibilities

• Track jobs from order release through drafting, approval, and production.
• Monitor drawing pipeline and coordinate with engineering on due dates.
• Issue drawings to customers and track approval status within windows.
• Route change orders and revisions to sales or drafting and track re-release.
• Release approved jobs to production and save files as proof of approval.
• Maintain accurate records and document control across the suite.
• Prepare final documentation packages upon shipment.
• Keep job files organized and easily retrievable.
• Communicate proactively across departments to understand context and history.

Skills

Proactive follow-up

Attention to detail

Strong organizational skills

Time management

Cross-functional communication

Problem solving

Independent work

Reading drawings

Education

High school diploma or equivalent

Associate's degree preferred

Tools

SharePoint

Power Automate

ERP systems

Procore

Trimble

Job description

EPEC Solutions, Inc. in Clayton, NC is seeking a Documentation Specialist to manage the documentation lifecycle for customer orders, coordinating between sales, engineering, and production to ensure drawings, revisions, and approvals are tracked and filed accurately.

The role emphasizes precision, organization, proactive follow-ups, and cross-functional communication, focusing on switchboard orders with some auxiliary equipment, change orders, and version control.