On-Site Right-of-Way Records Specialist

Gray Hawk Land Solutions; Oklahoma City (OK); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Per diem

Job summary

Gray Hawk Land Solutions seeks a detail-oriented Document Specialist to oversee the integrity, organization, and accuracy of right-of-way project files from line list development through construction. You will ensure easements, deeds, and ownership records are correctly processed and accessible for field teams, managers, and clients.

The role requires five years’ ROW document experience, strong Excel and Word skills, and familiarity with land-management platforms like Irth.

Qualifications

• Five years of experience preparing ROW documents.
• Experience with land acquisition agreements and easements.
• Knowledge of courthouse recording requirements for ROW instruments.
• Advanced MS Office skills, especially Excel and Word.
• Excellent written and verbal communication; able to work independently.

Responsibilities

• Manage and organize all right-of-way project files from line list through construction.
• Review and track land acquisition agreements and ROW documents.
• Maintain line lists and data in client systems.
• Scan, file, and organize documents in electronic and physical records systems.
• Track deadlines and project milestones across concurrent assignments.
• Build Excel-based tracking spreadsheets and reports with formulas.
• Coordinate with field agents, team members, and outside parties to keep projects moving.
• Maintain accurate records and project-status documentation.

Skills

Excel proficiency

Word proficiency

Strong communication

Independent & team-oriented

Paralegal experience

Tools

Irth Land Management

SharePoint

ESRI GIS

Job description

Gray Hawk Land Solutions seeks a detail-oriented Document Specialist to oversee the integrity, organization, and accuracy of right-of-way project files from line list development through construction. You will ensure easements, deeds, and ownership records are correctly processed and accessible for field teams, managers, and clients.

The role requires five years’ ROW document experience, strong Excel and Word skills, and familiarity with land-management platforms like Irth.