Document Specialist I

Vallen Distribution, Inc

Pasadena (TX)

On-site

USD 40,000 - 56,000

Full time

2 days ago

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Benefits offered by this job

Health Insurance

401K with discretionary company match

Paid Time Off (Vacation & Sick Days)

Tuition Reimbursement Program

Employee Discounts

Job summary

Vallen Distribution, Inc in Pasadena, TX is seeking a Document Specialist to support the operations and sales teams on-site. The role involves clerical tasks, SOP adherence, and coordinating presentations, mailings, and reports to ensure timely, accurate information flow.

Required: a high school diploma with 4+ years of sales support experience; proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint); strong organization and communication skills; ability to work with minimal

Qualifications

High School diploma with 4+ years of relevant sales support experience.
Preferred: Associate degree (e.g., Business, Communication, etc.) with a minimum of 2 years of relevant sales support experience.
Must be a self-starter with the ability to work with little supervision.
Ability to plan, organize and execution skills.
Demonstrate the ability to get the job done correctly and in a timely manner.

Responsibilities

Supports the use of sales opportunity tracking tools by providing clerical assistance.
Works within a team on special nonrecurring and ongoing projects which may include assisting with the preparation and coordination of multiple presentations, disseminating information, coordinating direct mailings.
Support the distribution of common sales reports, sales documentation, guidelines and updates.
Takes messages, fields/answers routine questions, routes call to appropriate teams. Works in cooperation with other associates to cover phones.
Sorts and distributes mail. Responds to regularly occurring requests for information. Prepares outgoing mail.

Skills

Microsoft Office

Word

Excel

Outlook

PowerPoint

Education

High School diploma

Associate degree preferred

Tools

CRM software

Job description

Vallen's Document Specialist is an individual contributor(on-site) who aids the operations team in support of sales. Sales Support associates engages internal customers and drive efficient services providing clerical assistance by following standard operating procedures (SOPs). Supports the implementation and communication of the sales processes.

Essential Job Duties and Responsibilities:

Supports the use of sales opportunity tracking tools by providing clerical assistance.
Works within a team on special nonrecurring and ongoing projects which may include assisting with the preparation and coordination of multiple presentations, disseminating information, coordinating direct mailings.
Support the distribution of common sales reports, sales documentation, guidelines and updates.
Takes messages, fields/answers routine questions, routes call to appropriate teams. Works in cooperation with other associates to cover phones.
Sorts and distributes mail. Responds to regularly occurring requests for information. Prepares outgoing mail.
Performs other duties and works on special projects as assigned.

Requirements

Job Qualifications:

Education requirement: High School diploma and 4+ years of relevant sales support experience. Preferred: Associate degree (e.g., Business, Communication, etc.) with a minimum of 2 years of relevant sales support experience.

Must be a self-starter with the ability to work with little supervision.
Ability to plan, organize and execution skills.
Demonstrate the ability to get the job done correctly and in a timely manner.
Proactive and positive team approach to problem resolution.
Ability to establish strong working relationships with co-workers and management.
Must have the ability to understand and carry out instructions furnished in written, oral, or diagram form.
Demonstrated skills using Microsoft Office, including Word, Excel, Outlook and PowerPoint

Work Environment & Physical Demands:

Reasonable accommodations will be evaluated and may be implemented to enable individuals with disabilities to perform essential functions of this position.

This job operates in a professional office environment and routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, etc.
The work environment is generally favorable. Lighting and temperature are adequate and there are no hazardous or unpleasant conditions caused by noise, dust, etc.
Long periods of time working on a computer and performing repetitive keyboarding activities.
Long periods of time performing work over the phone and participating in group conference calls.
Frequently required to sit and/or stand.
May be required to occasionally lift and/or move up to 20 pounds.

Travel Requirements

Up to 10%

Bonus Eligibility

Ineligible

Eligible: Yes. Overtime must be approved by your Manager

Medical, Dental & Vision Insurance for Single, Employee + Spouse or Children & Family Coverage
401K with discretionary company match of $.50 on the $1.00 up to 6% of pay - (US positions only)
Employer-paid Basic Life Insurance for Employee, Spouse, and Dependents
Employer-paid Short Term & Long Term Disability Benefits and Parental Leave (and any leave required under federal, state and local laws)
Health Care and Dependent Care Flexible Spending Accounts
Paid Time Off (Vacation & Sick Days) -
80-160 hours of vacation time based on seniority, accrued each month and pro-rated from date of hire. 40-56 hours of sick time per year based on seniority and advanced upon hire.
Employee Assistance Program
Employee Resource Groups for networking and team building
Tuition Reimbursement Program
Employee Referral Program
Safety Shoe and Safety Glasses reimbursement (based on position)
Employee Discounts through BenefitHub