Document & Sales Support Specialist I

Vallen USA; Pasadena (TX); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with company match

Life Insurance

Paid Time Off

Tuition Reimbursement

Employee Discounts

Job summary

Vallen USA is seeking a detail-oriented Document Specialist to support the sales operations team on-site. You will perform clerical tasks, assist with sales reporting, and help coordinate communications and materials across internal teams to drive efficient service.

In this role you will leverage Microsoft Office tools, manage routine inquiries, and contribute to project work with a proactive, customer-focused approach. A HS diploma and several years of experience are required.

Qualifications

• Education requirement: High School diploma and 4+ years of relevant sales support experience. Preferred: Associate degree (e.g., Business, Communication, etc.) with a minimum of 2 years of relevant sales support experience.

Responsibilities

• Supports the use of sales opportunity tracking tools by providing clerical assistance.
• Works within a team on special nonrecurring and ongoing projects which may include assisting with the preparation and coordination of multiple presentations, disseminating information, coordinating direct mailings.
• Support the distribution of common sales reports, sales documentation, guidelines and updates.
• Takes messages, fields/answers routine questions, routes call to appropriate teams. Works in cooperation with other associates to cover phones.
• Sorts and distributes mail. Responds to regularly occurring requests for information. Prepares outgoing mail.
• Performs other duties and works on special projects as assigned.

Skills

Self-starter

Time management

Planning & execution

Customer service

Team collaboration

Education

High School diploma

Tools

Microsoft Office

Job description

Vallen USA is seeking a detail-oriented Document Specialist to support the sales operations team on-site. You will perform clerical tasks, assist with sales reporting, and help coordinate communications and materials across internal teams to drive efficient service.

In this role you will leverage Microsoft Office tools, manage routine inquiries, and contribute to project work with a proactive, customer-focused approach. A HS diploma and several years of experience are required.