Document Specialist - Audi of West Houston

Sonic Automotive; Houston (TX); On-site; USD 24,796 - 27,552; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off

Employee Pricing on Purchases & Leases

Free & Discounted Gym Membership Options

Exclusive Travel Deals

Job summary

A leading automotive dealership in Houston is seeking a Document Specialist to join their Finance & Insurance team. The ideal candidate should have over a year of administrative experience in an automotive setting and be detail-oriented. Responsibilities include reviewing documents, ensuring accuracy and compliance, and assisting with month-end closeouts. The position offers a full-time schedule with opportunities for career growth, along with benefits like paid time off and 401(k) with company match.

Qualifications

• 1+ year of administrative related experience in an automotive dealership.
• Ability to prioritize and work efficiently under deadlines.
• Comfortable working with computers and scanners.

Responsibilities

• Review and compile required documents for vehicle sales.
• Double-check for missing signatures and compliance issues.
• Submit completed deal files for processing and funding.

Skills

Attention to detail

Organizational skills

Familiarity with F&I processes

Computer proficiency

Tools

CDK

Reynolds & Reynolds

Dealertrack

Job description

Document Specialist - Audi West Houston, Houston, TX

Location: 15865 Katy Freeway, Houston, TX 77094

Job Type: Administrative

Experience: Associate

Job Description

Summary: The Document Specialist works closely with the Finance & Insurance (F&I) team to organize, verify, and prepare deal paperwork for submission to the billing department and banks. This role ensures accuracy and compliance in all documents, supporting a smooth and timely funding process.

Duties and Responsibilities:

• Review and compile all required documents from the F&I team for each vehicle sale.
• Ensure deal jackets contain all necessary paperwork for funding, including contracts, titles, payoff info, and supporting documents.
• Double-check for missing signatures, incorrect figures, or compliance red flags before submission.
• Maintain a checklist to verify documentation is complete and meets dealership and lender requirements.
• Communicate with F&I managers regarding any discrepancies or missing items.
• Submit completed deal files to the billing clerk for processing and bank funding.
• Scan and upload deal documents into the DMS and digital filing systems.
• Organize physical and electronic records to ensure easy retrieval and audit readiness.
• Assist with month-end closeout by ensuring all deal files are complete and processed.
• Support the office and F&I department with general administrative tasks related to deal compliance and documentation.
• 1+ year of administrative related experience in an automotive dealership.
• Strong attention to detail and organizational skills.
• Familiarity with deal paperwork, titling, or F&I processes.
• Ability to prioritize and work efficiently under deadlines.
• Comfortable working with computers, scanners, and dealership software (CDK, Reynolds & Reynolds, Dealertrack).
• Some Saturdays will be required for Month-End close out.
• All applicants must be authorized to work in the USA.
• All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license.

Preferred Qualifications:

• Previous experience working directly with F&I, billing, or title clerks in an automotive setting.
• Understanding of lender documentation requirements and funding guidelines.
• Experience auditing or reviewing automotive deal jackets for compliance.

Compensation (Hourly): $18.00 - 20.00 / hour (depending on experience and qualifications)

Schedule:

• FULL TIME
• Sundays off
• Saturday availability required
• Must be willing to stay late on occasion to finalize paperwork when deals are completed near or after normal closing hours.
• 401(k) with Company Match
• Paid Time Off that Grows with You
• Sundays Always Off
• Closed on Thanksgiving & Christmas
• Employee Pricing on Purchases & Leases
• Free & Discounted Gym Membership Options
• Exclusive Travel Deals on Hotels, Rentals & Airfare
• Career Growth in a Fortune 500 Company

All your information will be kept confidential in accordance with EEO guidelines.