Document Specialist - Audi Central Houston

Sonic Automotive; Houston (TX); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

401k plan with company match

Paid Time Off accrual

Employee discounts on purchasing and leasing cars

Opportunities for career advancement

Job summary

A leading automotive dealership is seeking a Document Specialist to ensure compliance and accuracy in deal paperwork. This full-time position requires strong organizational skills and attention to detail. The role involves reviewing documents, supporting the Finance & Insurance team, and maintaining records for timely funding. This job offers a competitive hourly wage starting at $20.00+, with opportunities for career advancement in a Fortune 500 company.

Qualifications

• 1+ year of administrative experience in an automotive dealership.
• Must be authorized to work in the USA.
• Ability to pass pre-employment testing.

Responsibilities

• Organize, verify, and prepare deal paperwork.
• Ensure compliance and accuracy in all documents.
• Support administrative tasks related to deal compliance.

Skills

Attention to detail

Organizational skills

Ability to work under deadlines

Familiarity with deal paperwork

Computer proficiency

Tools

CDK

Reynolds & Reynolds

Dealertrack

Job description

Document Specialist - Audi Central Houston in Houston, TX at Sonic Automotive

Location: 2120 Southwest Freeway
Houston, TX 77098

Job Type: Administrative

Experience: Associate

About

AtAudi Central Houston, we are the largest Audi dealership in the nation, standing at 7 stories tall.

As a Sonic Automotive Magna Audi dealership located in downtown Houston, we board a modern facility that never has a slow time.

Sonic Automotive is a multi-billion dollar Fortune 500 company and one of the largest automotive dealer groups in the country with 100+ dealerships nationwide across 25 brands.

Compensation (Hourly):

• $20.00+ / hour

Job Description

Summary:

The Document Specialist works closely with the Finance & Insurance (F&I) team to organize, verify, and prepare deal paperwork for submission to the billing department and banks. This role ensures accuracy and compliance in all documents, supporting a smooth and timely funding process.

Duties and Responsibilities:

• Review and compile all required documents from the F&I team for each vehicle sale.
• Ensure deal jackets contain all necessary paperwork for funding, including contracts, titles, payoff info, and supporting documents.
• Double-check for missing signatures, incorrect figures, or compliance red flags before submission.
• Maintain a checklist to verify documentation is complete and meets dealership and lender requirements.
• Communicate with F&I managers regarding any discrepancies or missing items.
• Submit completed deal files to the billing clerk for processing and bank funding.
• Scan and upload deal documents into the DMS and digital filing systems.
• Organize physical and electronic records to ensure easy retrieval and audit readiness.
• Assist with month-end closeout by ensuring all deal files are complete and processed.
• Support the office and F&I department with general administrative tasks related to deal compliance and documentation.
• 1+ year of administrative related experience in an automotive dealership.
• Strong attention to detail and organizational skills.
• Familiarity with deal paperwork, titling, or F&I processes.
• Ability to prioritize and work efficiently under deadlines.
• Comfortable working with computers, scanners, and dealership software (e.g., CDK, Reynolds & Reynolds, Dealertrack).
• Some Saturdays will be required for Month-End close out.
• All applicants must be authorized to work in the USA.
• All applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license.

Preferred Qualifications:

• Previous experience working directly with F&I, billing, or title clerks in an automotive setting.
• Understanding of lender documentation requirements and funding guidelines.
• Experience auditing or reviewing automotive deal jackets for compliance.

Compensation (Hourly):

• $20.00+ / hour

Schedule:

• FULL TIME
• Sundays Off
• Some Saturdays will be required for End of Month close out
• 401k plan with company match
• Paid Time Off accrual
• Closed for Thanksgiving day and Christmas day
• Employee discounts on purchasing and leasing cars
• Opportunities for career advancement within a Fortune 500 company

All your information will be kept confidential according to EEOC guidelines