Document Specialist

Complete Legal; New York (NY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401k

Dental insurance

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Complete Legal is seeking a production/data-entry focused team member to process both paper and electronic documents for clients in a fast-paced environment.

You will handle printing, scanning, file processing, and project coordination using industry-standard software and equipment to ensure accuracy and on-time delivery.

Qualifications

• Candidates should demonstrate strong attention to detail and reliability.
• Ability to work in a fast-paced environment and meet client specifications.
• Familiarity with standard office/document-processing software and equipment.

Responsibilities

• Ensure high-quality end products organized per client specs.
• Learn and use operations software (Ipro, ReadySuite, Adobe, Excel, Tracker, FTP, File Explorer).
• Operate copy and scanning machines, print and assemble large-scale projects.
• Transfer data via disks, drives, FTP, and other methods.
• Manage multiple projects and meet deadlines.

Skills

Attention to detail

Dependability

Teamwork

Problem solving

Communication

Tools

Ipro

ReadySuite

Adobe

Excel

Tracker

FTP

File Explorer

Job description

Description

About Complete Legal

Complete Legal helps attorneys and legal teams manage information involved in lawsuits, investigations, and other legal matters. From emails and text messages to hard-copy documents and data stored in the cloud, we help clients organize, review, and produce digital evidence accurately, securely, and efficiently. While our work happens behind the scenes, it plays an important role in helping our clients succeed.

Headquartered in Kansas City, with offices in St. Louis, New York, and Chicago, and remote employees nationwide, Complete Legal continues to grow while maintaining the collaborative culture that defines who we are. We’ve been recognized as one of America’s fastest-growing private companies on multiple prestigious growth lists, including the most recent Inc. 5000 list of America’s fastest-growing private companies, as well as the Kansas City Business Journal and Ingram’s rankings of the fastest-growing companies headquartered in the Kansas City region.

Just as important as the work is the team behind it. At Complete Legal, we hire great people, invest in their growth, and treat them well. We are committed to our core values - Trust, Growth, Execution, Teamwork, and Fulfillment - and they guide how we work every day.

We believe doing excellent work and enjoying the journey should go hand in hand. We celebrate our successes, support one another, and create an environment where people can make an impact while growing in a career they love.

Position Overview & Description

As our company continues to experience growth, we are looking to expand our team. This in-office position focuses on processing paper and electronic data to meet client specifications, including printing or scanning documents, processing electronic files, and working on various projects based on client needs. This is a fast-paced industry where no two days are alike, and this role plays a crucial part in delivering quality services to law firms involved in the litigation process.

Requirements

Job Responsibilities

• Ensure the production of a high-quality end product, organized according to client specifications.
• Become proficient in operations software such as Ipro, ReadySuite, Adobe, Excel, Tracker, FTP, and File Explorer to efficiently complete projects.
• Operate copy and scanning machines; print and assemble large-scale projects.
• Transfer data via disks, flash drives, hard drives, FTP, and other methods.
• Work with oversized images and manage diverse projects to meet deadlines.
• Other duties, as assigned.

Knowledge, Skills, and Abilities

• Strong understanding of, and alignment with, Complete Legal's values and culture.
• Dependability - reliable and able to meet client needs on time, including in quick-turn situations.
• Strong work ethic and attention to detail, with a commitment to top-quality work.
• Positive attitude and ability to work well within a team.
• Problem-solving and effective communication skills to keep client projects running smoothly.
• Working knowledge of, or ability to learn, standard office/document-processing software and equipment.

Preferred Qualifications

• TPrior experience in document processing, litigation support, or related field preferred.
• Basic computer proficiency; willingness to learn specialized software (Ipro, ReadySuite, Adobe, Excel, Tracker, FTP).

Physical Demands and Other Requirements

• Ability to operate copy/scanning machines and handle oversized documents/images.
• Ability to stand, sit, bend, and lift materials (e.g., paper reams, boxes) for extended periods.
• Ability to lift and move up to 45-pound document boxes.
• Ability to read printed and electronic documents, review detailed information, and visually monitor work activities in an office and production environment, with or without reasonable accommodation.
• This is an in-office position, reliable on-site attendance required for the assigned shift.
• Successful completion of a background check prior to employment.

Shift Availability:

• Full-time, Part-time
• 1st shift, 2nd shift, 3rd shift

Benefits:

• 401k & 401kmatching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance