Document Solutions Team Lead

Faith Technologies Inc; Menasha (WI); On-site; USD 52,000 - 70,000; Full time

Job summary

Faith Technologies Incorporated (FTI) is seeking a Document Solutions, Team Lead to provide overall management of the project documentation per client requirements. Oversees the development and maintenance of project document system in accordance with internal or external client requirements.

Ability to read and comprehend project specifications, submittals, and construction drawings. The role demands 3–5 years of administrative experience, strong organization, and the ability to lead a team of

Qualifications

• 3–5 years of administrative experience.
• Strong document management skills and attention to detail.
• Ability to read and comprehend project specifications, submittals, and construction drawings.

Responsibilities

• Manages, maintains, and organizes project document filing structure.
• Oversee the development of Documentation Specialists.
• Manage a team of Documentation Specialists.
• Conduct meetings as needed to facilitate information flow between project members.
• Coordinate the flow of documents between Preconstruction Managers, engineering, Quality and Commissioning, field construction team, and other departments.
• Maintain document control standards including version control.
• Assist in the creation of process documentation with subject matter experts.
• Proofreads newly created documents for grammatical errors and proper formatting.
• Verify equipment/asset naming aligns with current construction drawings.
• Engage in all aspects of process improvement.

Skills

Administrative experience

Team leadership

Education

High school diploma or equivalent

Associates degree preferred

Job description

You’ve discovered something special. A company that cares. Cares about leading the way in construction, engineering, manufacturing and renewable energy. Cares about redefining how energy is designed, applied and consumed. Cares about thoughtfully growing to meet market demands. And — as "one of the Healthiest 100 Workplaces in America" — is focused on the mind/body/soul of team members through our Culture of Care.

The Document Solutions, Team Lead provides overall management of the product or project documentation per the client’s requirements. Oversees the development and maintenance of project document system in accordance with internal or external client requirements. Ability to read and comprehend project specifications, submittals, and construction drawings.

MINIMUM REQUIREMENTS Education: High school diploma, GED, or Associates degree is preferred. Experience: 3-5 years of administrative experience. 5 years of administrative experience or 3 years field experience in construction trades preferred. Travel: 0-25%. Work Schedule: This position works between the hours of 7 AM and 5 PM, Monday- Friday. Overtime may be required. However, work may be performed at any time on any day of the week to meet business needs.

KEY RESPONSIBILITIES

• Manages, maintains, and organizes project document filing structure
• Oversee the development of Documentation Specialists
• Manage a team of Documentation Specialists
• Conduct meetings as needed facilitate the flow of information between project members
• Coordinates the flow of documents between Preconstruction Managers, engineering, Quality and Commissioning, field construction team, and other departments
• Maintains document control standards including version control
• Assists in the creation of process documentation with the assistance of process and site subject matter experts.
• Performs clerical typing duties to generate/update documents, as necessary.
• Manages the timely distribution of latest revision level documentation.
• Updates and maintains project document control programs and software.
• Coordinates the development and distribution of project checklists, reports, and databases with the support of document control team members
• Utilizes company software to generate and update project reports, checklists, and other documents as required by the project
• Manages the timely completion of project documentation upload in project systems
• Assists the project team with maintaining documents and project closeout.
• Assists in the creation of process documentation with the assistance of process and site subject matter experts.
• Proofreads newly created documents for grammatical errors and proper formatting.
• Verify equipment/asset naming aligns with current construction drawings.
• Engages in all aspects of process improvement.
• Performs other related duties as required and assigned.

How Does FTI Give YOU the Chance to Thrive?

If you’re energized by new challenges, FTI provides you with many opportunities. Joining FTI opens doors to redefine what’s possible for your future. Once you’re a team member, you’re supported and provided with the knowledge and resources to achieve your career goals with FTI. You’re officially in the driver’s seat of your career, and FTI’s career development and continued education programs give you opportunities to position yourself for success. FTI is a "merit to the core" organization. We recognize and reward top performers, offering competitive, merit-based compensation, career path development and a flexible and robust benefits package.

Benefits are the Game-Changer

We provide industry-leading benefits as an investment in the lives of team members and their families. You’re invited to review the full list of FTI benefits available to regular/full-time team members. Start here. Grow here. Succeed here.

Faith Technologies, Inc. is an Equal Opportunity Employer – veterans/disabled. Employment is contingent upon successfully passing a background and drug test.

Faith Technologies Incorporated (FTI) Overview

Faith Technologies Incorporated (FTI) is a dynamic organization comprised of construction, engineering, manufacturing and renewable energy experts. We create success for our partners and team members through innovation and expertise, rethinking how energy is designed, applied and consumed and providing solutions that go beyond the ideas of today. With expertise across all our brands – Faith Technologies, EnTech Solutions and Excellerate – we are one connected company, bringing our partners’ visions to life to ensure a sustainable future.

FTI participates in E-Verify; please review the E-Verify Participation and Department of Justice, Immigrant and Employee Rights Section (IER) Right to Work posters to review your legal rights and protections as a prospective employee: E-Verify Participation Poster (English/Spanish) IER Right-to-Work Poster (English/Spanish).