Document Scanning Production Manager

W3Global; Buffalo (NY); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

401(k) + Match

PTO

Job summary

W3Global in Buffalo, NY is seeking an on-site, full-time leader to manage a small document scanning and digitization team while staying hands-on with production operations. You will oversee daily scanning, indexing, QA, and electronic file delivery, support a team of 5, troubleshoot scanners and capture software, and monitor production metrics to meet deadlines.

The role emphasizes strong Excel skills and proven leadership.

Qualifications

• 3+ years of document scanning, imaging, or digitization experience.
• Experience with scanning, indexing, QA, and electronic file delivery.
• Knowledge of document capture software and SFTP file transfers.
• Strong Excel, organizational, and problem-solving skills.
• Leadership or team lead experience preferred but not required.

Responsibilities

• Manage daily document scanning & conversion projects.
• Supervise and support a team of 5 employees.
• Oversee scanning, indexing, QA, and electronic file delivery.
• Operate and troubleshoot production scanners & capture software.
• Track production metrics and maintain project deadlines.
• Ensure quality standards and workflow efficiency.

Skills

Document scanning

Leadership

Excel

SFTP/file transfers

QA

Indexing

Tools

Capture software

SFTP transfers

Scanner hardware

QA tools

Job description

On-Site | Full-Time

Lead a small document scanning and digitization team while staying hands-on with production operations.

What You'll Do

• Manage daily document scanning & conversion projects
• Supervise and support a team of 5 employees
• Oversee scanning, indexing, QA, and electronic file delivery
• Operate and troubleshoot production scanners & capture software
• Track production metrics and maintain project deadlines
• Ensure quality standards and workflow efficiency

What We're Looking For

• 3+ years of document scanning, document imaging, or digitization experience
• Experience with scanning, indexing, QA, and electronic file delivery
• Knowledge of document capture software and SFTP file transfers
• Strong Excel, organizational, and problem-solving skills
• Leadership or team lead experience preferred but not required

Benefits

• Health Insurance
• 401(k) + Match
• PTO

Experienced document imaging professionals looking to move into a leadership role are encouraged to apply.