Document Scanning Operations Lead

GRM Information Management Services; Jersey City (NJ); On-site; Full time

Job description

GRM Information Management Services Inc. is a leading provider of life cycle records and information management solutions. The company brings proprietary innovation, blended integration and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. With over 25 years of experience, GRM has earned the trust and continued business of more than 5,000 customers—large and small, domestic and multinational—representing a wide range of industries. Clients are served from state-of-the-art, climate-controlled facilities in major U.S. markets and internationally throughout China.

Job Summary

We have a Document Scanning Project Coordinator opening in our Jersey City, NJ location to assist in the day-to-day operations for the Territory Document Scanning Facility. Responsibilities for this position will include monitoring of document scanning workflow and ensuring document scanning standards are practiced and followed.

Essential/Key Areas of Responsibility

• Manage multiple document scanning projects from start to completion
• Onboarding and training team members on new projects
• Maintain and update daily production logs
• Deliver electronic data files to clients
• Work with sales team to define Scope of Work for scanning projects
• Audit and Quality Check scanned document images
• Coordinate box/document transfer, chain of custody from local operations
• Monitoring of document scanning workflow and identify bottlenecks.

Technical Skills and Proficiency

• Excellent knowledge of document scanning workflow and processes
• Excellent knowledge of document scanning software (Kofax a plus)
• Excellent knowledge of computer and scanner operation
• Excellent knowledge of Windows environment
• Excellent knowledge of Microsoft Office software
• Minimum three years' experience with scanning projects
• Strong organizational and communication skills
• Ability to work on multiple projects simultaneously while meeting deadlines

Education

• Associates degree or equivalent experience
• GRM offers excellent compensation and benefits. Benefits include a choice of plans providing comprehensive coverage for medical, dental, and vision care for employee & dependents, as well as employee life, matching 401(k), paid vacation and holidays.
• Opportunity for internal advancement. Here at GRM, we like to see our employees grow which is why we prefer to promote from within

Benefits

• Health insurance
• Dental and vision coverage
• Paid time off (vacation/personal/sick/holidays)
• Life insurance
• Retirement benefits (e.g., 401k)

GRM does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. All employment is decided on the basis of qualifications, merit, and business need.