Document Scanner operator & Document Prepper

Pinetec (Pinehurst Technologies, Inc.); Richmond (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

Pinetec (Pinehurst Technologies, Inc.) in the Greater Richmond Region is seeking a Document Scanner Operator & Document Prepper for a full-time, on-site role. You will prepare physical documents for scanning, operate high-speed scanners, and support project workflows with precision and confidentiality.

You will verify scans, perform data entry as needed, and collaborate with team members to meet daily production goals while adhering to security and quality guidelines.

Qualifications

• Strong attention to detail and accuracy in handling and reviewing documents.
• Basic technical skills to operate document scanners and learn new software.
• Good organizational and time management skills for repetitive tasks.
• Ability to follow written and verbal instructions and maintain data security.
• Effective communication and collaboration in a team-based environment.
• High school diploma; post-secondary training is a plus.

Responsibilities

• Prepare physical documents for scanning by sorting and removing staples.
• Operate high-speed scanners and monitor image quality.
• Verify scanned images against source documents and perform basic data entry.
• Maintain confidentiality and quality standards across projects.
• Assist with routine equipment maintenance and troubleshooting as needed.

Skills

Attention to detail

Scanner operation

Data entry

Team collaboration

Education

High school diploma

Tools

Scanner software

Office software

Job description

Company Description

Pinetec (Pinehurst Technologies, Inc.) specializes in high-quality data and media capture and conversion services for non-profit and commercial clients worldwide. Since 1997, the company has focused on protecting and ensuring the accuracy of client data while delivering cost-effective solutions. Each project is approached individually, recognizing that every organization’s information access and conversion needs are unique. Pinetec’s detail-oriented methods and strong communication practices have led to long-term client relationships. Team members join a company where precision, reliability, and customer service are central to daily work.

Role Description

The Document Scanner Operator & Document Prepper is a full-time, on-site role based in the Greater Richmond Region. This role is responsible for preparing physical documents for scanning, including sorting, removing staples and fasteners, and organizing materials according to project guidelines. The position involves operating high-speed scanners, monitoring image quality, and performing basic equipment maintenance or troubleshooting as needed. The role also includes verifying scanned images against source documents, performing data entry or indexing, and following strict quality control and confidentiality standards. The Document Scanner Operator & Document Prepper collaborates with team members and supervisors to meet production deadlines and adapt to varying project requirements.

Qualifications

• Strong attention to detail and accuracy in handling, organizing, and reviewing documents.
• Basic technical skills, including the ability to operate document scanners, use computer applications, and learn new software tools.
• Good organizational and time management skills to manage repetitive tasks and meet daily production goals.
• Ability to follow written and verbal instructions, adhere to procedures, and maintain data security and confidentiality.
• Effective communication and collaboration skills for working in a team-based production environment.
• Previous experience in document imaging, records management, or data entry is helpful but not required.
• High school diploma or equivalent; post-secondary training or certifications in related fields are a plus.
• Ability to sit or stand for extended periods and to safely lift, carry, and move boxes of documents as needed.