Document Publishing & Records Control Specialist

RSI; Oak Ridge (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

RSI is seeking a Document Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This role supports desktop publishing, general business editing, records management, and document control across materials from client deliverables to internal communications.

The ideal candidate is self-directed, highly organized, detail-oriented, and capable of balancing multiple priorities and deadlines while following established requirements

Qualifications

• Bachelor's degree in English, communications, journalism, business administration, or a related field.
• At least three years of relevant professional experience, with three to five years preferred, in desktop publishing, document production, editing, records management, document control, or a closely related function.
• Demonstrated experience editing nontechnical business documents for grammar, clarity, consistency, organization, tone, and readability.
• Proficiency with Microsoft Word, PowerPoint, Excel, Outlook, Teams, and SharePoint or comparable document collaboration and repository platforms.
• Experience applying templates, styles, section formatting, tables, page numbering, headers and footers, tracked changes, comments, and document comparison tools.
• Working knowledge of document lifecycle controls, revision control, approval workflows, controlled distribution, records inventories, file plans, retention requirements, and authorized disposition.
• Experience with Adobe Acrobat Pro and desktop publishing or design tools such as Adobe InDesign, Microsoft Publisher, or comparable software.
• Strong attention to detail, organizational skills, written communication skills, and the ability to manage competing priorities and deadlines.
• Ability to work independently, follow established procedures, collaborate with personnel at all levels, and protect confidential or controlled information.

Responsibilities

• Perform desktop publishing and document production using approved templates, styles, and branding.
• Edit business and administrative content for grammar, spelling, punctuation, clarity, flow, organization, consistency, tone, and readability.
• Prepare, revise, proofread, format, and publish reports, plans, procedures, policies, proposals, presentations, forms, letters, memoranda, and other corporate or project deliverables.
• Convert source material into consistent, professional documents and perform final quality checks for formatting, completeness, internal consistency, and compliance with applicable templates and submission requirements.
• Administer document control processes across the document lifecycle, including document initiation, numbering, template issuance, review coordination, comment resolution, approval, revision, release, distribution, supersession, and archival.
• Maintain controlled document registers, master lists, revision histories, approval records, distribution records, transmittals, and other documentation needed to establish document status and traceability.
• Ensure approved documents are stored in designated repositories, available to authorized users, protected from unauthorized change, and clearly distinguished from drafts, obsolete versions, and uncontrolled copies.
• Support records management throughout the records lifecycle.
• Maintain records inventories, file plans, retention information, disposition documentation, and audit trails; assist departments and projects with organizing and reconciling electronic and physical record collections.

Skills

Attention to detail

Written communication

Organizational skills

Education

Bachelor's degree in English, communications, journalism, business administration, or related field

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Teams

SharePoint

Adobe Acrobat Pro

Adobe InDesign

Microsoft Publisher

Job description

RSI is seeking a Document Publishing and Records Management Specialist to develop, edit, format, publish, and control corporate and project documents. This role supports desktop publishing, general business editing, records management, and document control across materials from client deliverables to internal communications.

The ideal candidate is self-directed, highly organized, detail-oriented, and capable of balancing multiple priorities and deadlines while following established requirements