Litigation Support Specialist

Rehrig International; Chicago (IL); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive medical insurance

Dental insurance

Vision insurance

Retirement savings plan

Paid time off

Parental leave

Commuter benefits

Disability coverage

Job summary

A mid-size law firm in Chicago seeks a Litigation Support Specialist to oversee court docket activity and assist with trial preparation. This full-time role requires a Bachelor's degree and 4+ years of relevant experience, particularly in managing high-volume litigation tasks. Key responsibilities include maintaining case records, processing filings, and supporting attorneys. The compensation ranges from $55,000 to $70,000, alongside comprehensive benefits like medical, dental, and retirement plans.

Qualifications

• 4+ years of relevant experience in law firm or professional services.
• Strong knowledge of court dockets, procedures, and electronic filing systems.
• Demonstrated experience supporting high-volume litigation matters.

Responsibilities

• Track, analyze, and process court filings from electronic docket systems.
• Maintain accurate and detailed case information within the case management system.
• Audit docket entries to ensure accuracy and compliance.

Skills

Detail-oriented

Strong organizational skills

Ability to manage multiple priorities

Proficient in Microsoft Office Suite

Education

Bachelor’s degree or equivalent relevant experience

Tools

Microsoft Outlook

Microsoft Excel

Job description

Description

A mid-size Chicago law firm is seeking an experienced and highly detail-oriented Litigation Support Specialist to join our team. This full-time position offers a competitive salary, excellent benefits, and the opportunity to play a critical role in supporting complex litigation matters through comprehensive docketing and case management oversight.

Position Overview

The Litigation Support Specialist supports attorneys and paralegals by overseeing court docket activity, processing and reviewing filings, maintaining accurate case records, and assisting with trial preparation. This role requires a strong understanding of the litigation lifecycle, advanced organizational skills, and the ability to manage competing priorities in a high-volume, fast-paced environment.

The ideal candidate is proactive, analytical, and capable of working independently with minimal supervision while collaborating effectively across the litigation team to ensure procedural accuracy and compliance with court rules and deadlines.

Primary Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Track, analyze, and process court filings from electronic docket systems across multiple jurisdictions.
• Open new cases and maintain accurate, detailed case information within the firm’s case management system.
• Review court filings to determine required action and ensure proper internal routing and follow-up.
• Process court orders and update case records accordingly.
• Conduct court database research and assist attorneys and paralegals with information extraction.
• Maintain highly organized and audit-ready litigation case files and documentation.
• Audit docket entries and case data to ensure accuracy, completeness, and compliance with firm procedures.
• Support trial preparation, including preparation of exhibits, witness lists, and trial binders.
• Provide additional litigation and administrative support as needed to ensure efficient case progression.

Note: This list is not exhaustive; additional tasks may be assigned as needed to support firm operations.

Qualifications

• Education: Bachelor’s degree or equivalent relevant experience required.
• Experience: 4+ years of relevant experience (law firm or professional services preferred); docket experience is a plus.
• Strong working knowledge of court dockets, court procedures, and electronic filing systems.
• Demonstrated experience supporting high-volume or complex litigation matters.
• Proficiency in Microsoft Office Suite, particularly Outlook and Excel.
• Ability to manage multiple priorities while meeting strict and time-sensitive deadlines.
• Strong organizational, written, and oral communication skills.
• Detail-oriented, self-motivated, and capable of working independently with sound judgment.

Preferred Qualifications

• Experience in high-volume litigation environments (e.g., mass tort, asbestos, or multi-jurisdictional matters)
• Experience working in the following counties preferred: Cook County, St. Clair County, Madison County, McLean County, St. Louis City, and St. Louis County
• Advanced Microsoft Excel knowledge
• Experience auditing or improving docketing processes

Key Competencies

• Demonstrate exceptional organization, time management, and attention to detail
• Communicate clearly and professionally, both written and verbally
• Be proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Prioritize, multitask, and meet deadlines in a fast-paced litigation environment
• Work effectively both independently and as part of a collaborative team
• Maintain confidentiality and exercise sound professional judgment

Compensation and Benefits

Compensation and Benefits Overview: $55,000-$70,000 (DOE)

The pay offered for this role may vary based on factors such as job-related knowledge, skills, and experience. Eligible employees may also receive bonus opportunities and other forms of compensation, contributing to a comprehensive total rewards package. Benefits offerings may differ based on location.

In addition to monetary compensation, employees are provided with a robust selection of benefits, including:

• Comprehensive medical insurance plans (PPO, PPO HSA (with an HSA contribution up to $2000), and HMO provided by BCBSIL)
• Dental insurance plans (PPO and HMO provided by Guardian)
• Vision insurance plans (PPO provided by EyeMed)
• Access to a retirement savings plan (We match 100% of the first 3% of salary deferral plus 50% of the next 2% of salary deferral)
• Paid time off (PTO)
• Parental leave
• Commuter benefits
• Short-term and long-term disability coverage
• Accidental death coverage
• Other leave programs

Eligibility Requirements

Participation in certain compensation programs and benefits is subject to specific eligibility criteria, which will be communicated during the hiring process.

Our firm is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Military status, or Veteran status.