Document Production Specialist

Pillsbury Winthrop Shaw Pittman LLP; Nashville (TN); On-site; USD 55,000 - 65,000; Full time

Job summary

Pillsbury Winthrop Shaw Pittman LLP in Nashville, Tennessee seeks a Document Production Specialist to provide document processing services using Microsoft Office and firm-supported software. Two shifts are available: Mon-Fri 9a-6p CT and Mon-Thu 7p-6a CT, with training 10a-7p CT for ~8 weeks.

Responsibilities include formatting, proofreading, responding to project inquiries, and performing clerical tasks. Strong MS Office skills, fast typing, and keen attention to detail are required.

Qualifications

• MCAS certification required or willing to obtain it.
• Typing speed of at least 75 words per minute preferred.
• Strong MS Office skills (Word, Excel, PowerPoint) and good proofreading ability.

Responsibilities

• Input, edit, format, and spell-check documents; perform scanning, clean-up, and image formatting.
• Respond to inquiries regarding status of projects.
• Answer routine questions about applications and procedures.
• Develop proficiency with document production software and firm tools.

Skills

MS Office proficiency

Typing 75 WPM

Customer service

Proofreading

Education

MCAS certification

Job description

Nashville, Tennessee Job Description

Primary Responsibilities

The Document Production Specialist provides document processing services, creating a variety of documents and materials using Microsoft Office Suite products and other firm supported software. There are two shifts available for this position: Monday-Friday 9a-6p CT, and Monday-Thursday 7p-6a CT. Training hours are Monday-Friday 10a-7p CT during the training period of approximately 8 weeks.

KEY RESPONSIBILITIES

• Use word processing software and other technical applications to input, edit, format and spell-check documents as well as perform scanning, clean-up and formatting of images and proofreading.
• Respond to inquiries regarding status of projects.
• Answer routine questions regarding basic applications and department procedures.
• Continually develop proficiency with document production software and technical applications.
• Other administrative duties may include answering calls, creating file labels and name badges, setting up electronic binders and assisting with other clerical tasks as needed.

REQUIRED EDUCATION, KNOWLEDGE & EXPERIENCE

• Certification as a Microsoft Certified Application Specialist (MCAS) or be willing to obtain such certification.
• Accurate and proficient typing skills (minimum of 75 words per minute preferred).

REQUIRED SKILLS AND ABILITIES

• Strong computer skills, including proficiency with Microsoft Office software (Word, Excel, PowerPoint).
• Strong customer service and communication skills, and the flexibility to handle any tasks that are needed.
• Excellent proofreading skills.
• Technical aptitude and willingness to learn new applications.
• Ability to follow directions and use good judgment to perform tasks under limited supervision.
• Ability to analyze tasks to organize, prioritize and handle multiple projects and be able to function in a high production environment.

PHYSICAL REQUIREMENTS

• Ability to sit and stand for extended periods.
• Ability to lift up to 25 pounds.

The expected salary range for this position is $55,000- $65,000. Final compensation will be determined based on several factors, including but not limited to, relevant experience, qualifications, skill set, and geographic location.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.

If you require an accommodation in order to apply for a position, please contact us at [e-mail].

We set a high bar for client service and regularly ask clients how we can do better. Our responsiveness has placed us among the Top 25 Most Recommended Law Firms Among GCs for five years running in BTI’s benchmark survey of corporate counsel.