Document Production Coordinator

Brown Rudnick LLP; Houston (TX); On-site; USD 64,000 - 74,000; Full time

Job summary

Brown Rudnick LLP in Houston seeks a detail-oriented Document Production Coordinator to support our legal teams. You will generate, format, and edit complex documents using Word, Excel, PowerPoint, and PDF tools, ensuring adherence to firm standards.

This role requires strong client service, excellent proofreading, time management, and the ability to manage multiple requests in a fast-paced environment across offices.

Qualifications

• Experience providing professional document production support in a law firm or professional services.

Responsibilities

• Generate, edit, format and create complex legal documents from Word, PowerPoint, Excel, and PDFs.
• Manage department workflow to deliver high-quality services on time with responsiveness.
• Coordinate with Document Production team to prioritize requests and ensure prompt delivery.
• Provide backup reception and office services support including communications, visitors, and mail.
• Convey information clearly to colleagues and enter timesheets via timekeeping software.
• Handle other related tasks as requested.

Skills

Customer service

Interpersonal communication

Attention to detail

Time management

Typing and proofreading

Tools

Microsoft Word

Excel

PowerPoint

PDF Conversions

iManage Worksite

NetDocs

Litera Change-Pro

Table of Contents

Redactions

Mail Merge

Job description

Schedule: Monday – Friday (10:00 a.m.-6:00 p.m. CST or 11:00 a.m.-7:00 p.m. CST)

Summary

We strive to be enterprising, respectful, inclusive, insightful, and tenacious in every aspect of our business, including our interactions with clients, colleagues, and the communities where we have a presence. We rely on these core values to serve clients in key practice areas and industries – the pillars of Brown Rudnick: crisis management, which includes restructuring, investigations, and special situations; global litigation; life sciences; technology; and brand and reputation management.

Document Production Coordinator will be responsible for creating, formatting, and editing various documents, as well as additional various tasks using specialized software, ensuring accuracy and adherence to company standards.

Responsibilities

• Generate, edit, format and create complex legal documents via various sources (such as audio files, Microsoft Word, PowerPoint, Excel & Adobe PDF) submitted from all offices and departments of the Firm utilizing client tools and templates in document preparation as required
• Effectively manage assignments adapting to the fast pace of the department workflow to deliver high-quality services on time with a focus on responsiveness and client satisfaction
• Actively liaise with Document Production team members to efficiently review and prioritize incoming requests, ensuring prompt delivery of documents via email or designated electronic submission platforms
• Provide backup reception and office services support, including managing communications, visitors, mail, and document production requests such as copying, printing, scanning, binding, and document assembly
• Effectively convey information to colleagues with clarity and precision
• Enter timesheets submitted to the department via timekeeping software
• Other related tasks as requested

Qualifications

• Highly proficient in the following software applications: Microsoft Office Suite (Outlook ,Word, Excel, PowerPoint, Visio), PDF Document Conversions/Cleanups, DocXTools, Table of Contents, Cross-Referencing, Redactions, Mail Merge, Litera Change-Pro comparisons, BigHand transcriptions, iManage Worksite, NetDocs or comparable document management systems
• Demonstrate ability to provide excellent customer service
• Strong interpersonal and communication skills
• Attention to detail, ability to prioritize assignments and seamlessly shift from one to the next
• Time management and organizational skills
• Excellent typing and proofreading skills
• Previous law firm experience and knowledge of California formatting guidelines preferred

Who We Are

Brown Rudnick is a leading international law firm that provides exceptional, client-driven service in global litigation, crisis management (restructuring, investigations and special situations), brand and reputation management, life sciences and technology. We advise on high-profile cross-border matters while providing the kind of personal attention to clients that is typically found at boutiques. Our enterprising and tenacious lawyers serve our clients around the globe from offices in key financial centers in the U.S. and the U.K., and have been recognized by, among others, Chambers & Partners, Legal 500, Benchmark Litigation and Law360 for excellence in their fields.

Salary range based on experience level and location is estimated to be in the range of $64,000-74,000.

Brown Rudnick LLP is an Equal Opportunity Employer, committed to recruiting, developing, and advancing talented professionals from all backgrounds across the spectrum of diversity. All employees and applicants are evaluated on the basis of their qualifications, consistent with applicable state and federal laws, without regard to race, ethnicity, color, ancestry, religious beliefs, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, gender identity and/or expression, age, national origin, marital status, physical or mental disability, medical condition, genetic information, military or veteran status, or another protected characteristic, all as defined by applicable laws.