Office Services Assistant

Chapman and Cutler LLP; Chicago (IL); Hybrid; USD 45,000 - 50,000; Full time

Job summary

A prominent law firm in Chicago is seeking an Office Services Assistant to provide administrative and operational support. The role involves assisting the Facilities Manager, processing invoices, and coordinating special projects. Ideal candidates will have a high school education, typing skills of at least 40 words per minute, and excellent communication skills. This position requires in-office presence with some flexibility for remote work and offers a competitive salary range of $45,000 - $50,000.

Qualifications

• Accurate typing skills of at least 40 words per minute.
• Excellent communication skills and customer service orientation.
• Committed to maintaining information security.

Responsibilities

• Assist the Facilities Manager and Chief Facilities and Workplace Strategies Officer.
• Coordinate tasks related to special projects like remodeling.
• Process invoices and update office information.
• Assist with the travel program and onboarding new employees.

Skills

Typing skills

Communication skills

Customer service orientation

Education

High school education or GED

Job description

Chapman and Cutler LLP is seeking to hire a Office Services Assistant to join the Office Services & Facilities Department in our Chicago office. The Office Services Assistant provides administrative and operational support to the Facilities Manager and Chief Facilities and Workplace Strategies Officer. This role assists with scheduling, special projects, sustainability programs, and serves as additional support for reception and conference services. The position also processes invoices, updates office information, and helps coordinate workspace assignments for new employees. The Office Services Assistant plays a key role in ensuring smooth office operations and effective communication across departments. The position requires an in-office presence but includes flexibility for some remote work.

The responsibilities of the Office Services Assistant will include:

• Provides assistance to the Facilities Manager and Chief Facilities and Workplace Strategies Officer, including typing, arranging schedules and meetings, and miscellaneous tasks.
• Assists in the coordination of tasks related to special projects (e.g., remodeling projects, indoor air quality, fixed assets).
• Authorizes “Pass to Remove Articles” requests as needed by personnel.
• Assists with sustainability programs.
• Serves as additional support for reception and conference services.
• Processes invoices.
• Updates floor plan, extension lists, and other information on a monthly or other perodic basis as necessary.
• Assists with the travel program.
• Serves as a liaison to other departments for onboarding new employees (assists with assigning and communicating workspace assignments).
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• High school education or general education degree (GED) required
• Accurate typing skills of 40 words per minute
• Excellent communication skills and customer service orientation, including professional telephone etiquette
• Committed to following all Firm security protocols and maintaining information security

In accordance with the Illinois Pay Transparency Law, the expected salary range for this Illinois position is $45,000 - $50,000. The benefits overview for this position is available for review at the below link.

Benefits Overview

Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.

Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO.