DOCUMENT MGMT SPECIALIST (GEN)

Franklin County Clerk of Courts; Columbus (OH); On-site; USD 23,000 - 33,000; Full time

Benefits offered by this job

13 Paid Holidays

Paid sick, vacation, and personal lead

Up to $30,000 in Tuition Reimbursement

Public Service Loan Forgiveness

8 weeks of Paid Family Leave

Employee Wellness Solutions

Comprehensive and affordable medical,

Family Forming Program: Adoption and0F

Job summary

The Franklin County Clerk of Courts is seeking a Document Management Specialist to enter and interpret data from legal documents and vehicle titles, ensuring accuracy and proper processing.

You will assist customers in person or by phone, process transactions, and maintain organized records, while adhering to office procedures and maintaining dependable attendance.

Qualifications

• Knowledge of office practices; government structure & process.
• Typing, word processing, & equipment operations.
• Ability to carry out simple instructions; verify figures; record data.
• High school diploma or GED with six months of clerical experience.
• No special license or certification required.

Responsibilities

• Enters and interprets data from legal documents and/or vehicle titles and verifies accuracy of data.
• Assists customers in-person or by telephone regarding issuance of documents, titles, and court filings.

Skills

Data entry

Data interpretation

Clerical tasks

Customer service

Education

High school diploma or GED

Job description

• Location 345 South High Street,Columbus, OH, 43215,United States
• Base Pay $20.15 / Hour
• Employee Type Non-Exempt
• Manage Others No

• Name Human Resources & Training
• Phone [phone]

CLASSIFICATION PURPOSE

The primary purpose of the Document Management Specialist classification is to, under general supervision, perform data entry, interpret data, and perform a variety of clerical tasks related to processing of legal documents and/or vehicle titles.

JOB DUTIES

Enters and interprets data from legal documents and/or vehicle titles on computer and verifies the accuracy of data (e.g., completed and failed service returns, notices, waivers, case initiations, judgments, garnishments, summons, appeal orders, and subpoenas). Approves E-File documents (e.g., complaints, answers, demands for discovery, orders for records, subpoenas, and motions) and verifies the contents of documents (e.g., case numbers, names, headers, docket codes, and payments of service fees).

Performs a variety of clerical tasks in order to assist with the efficient operation of the office (e.g., organizes and maintains records and files). Assists customers (e.g., businesses, attorneys, general public, governmental agencies, vehicle dealerships), in-person or by telephone, regarding the issuance of legal documents, vehicle titles, court filings, notary requirements, verification of legal documents submitted by customer, processing transactions, determining authenticity of documentation, and issuance and transfer of vehicle title documents. Answers questions regarding title procedures, forms, case information, court dates, and routine, daily procedural matters. Directs callers to appropriate section/department. Maintains regular and predictable attendance.

These duties are illustrative only and you may perform some or all of these duties or other job-related duties as assigned.

MAJOR WORKER CHARACTERISTICS

Knowledge of office practices & procedures; government structure & process. Skill in typing; word processing; equipment operations. Ability to carry out simple instructions; define problems, collect data, establish facts & draw valid conclusions; comprehend & record figures accurately; add, subtract, multiply & divide whole numbers; complete routine forms; maintain accurate records; sort items into categories according to established methods; gather, collate & classify information about data, people or things; answer routine telephone inquiries from public; handle sensitive inquiries from & contacts with officials & general public.

MINIMUM CLASS QUALIFICATIONS FOR EMPLOYMENT

High school diploma or GED with six (6) months of clerical experience; or any equivalent combination of training and experience.

Additional Requirements

No special license or certification is required.

Supervisory Responsibilities

None required.

UNUSUAL WORKING CONDITIONS

N/A.

Summary

Benefits include:

• 13 Paid Holidays
• Paid sick, vacation, and personal leave
• Up to $30,000 in Tuition Reimbursement
• Public Service Loan Forgiveness
• 8 weeks of Paid Family Leave
• Employee Wellness Solutions
• Comprehensive and affordable medical, dental, vision, and behavioral health all-in-one package
• Family Forming Program: Adoption and Fertility Benefits
• Reduced Deductible Incentive
• Life Insurance
• 14% Employer contribution to Ohio Public Employees Retirement System
• Short-term and Long-term Disability Insurance
• Flexible Spending Accounts (Healthcare & Dependent Care)