Document Management & Digitalization Assistant (Temporary)

Careers Inc; Puerto Rico; On-site; USD 32,000 - 52,000; Full time

Job summary

Careers Inc is seeking a Document Management & Digitalization Assistant to help transition from paper-based processes to a fully digital environment. You will scan, upload, and index documents into Zoho and other internal systems, while maintaining organized digital archives.

This role entails organizing files, converting paper records to electronic formats, performing precise data entry, and conducting quality checks.

Responsibilities

• Organize, sort, and maintain physical and electronic files.
• Scan, upload, and index documents into digital storage systems.
• Assist with the conversion of paper records into electronic formats.
• Perform accurate data entry and record updates in Zoho CRM and other company databases.
• Ensure digital files are properly named, categorized, and easy to retrieve.
• Conduct quality checks to ensure accuracy and completeness of digitized records.
• Support administrative projects related to document management and process improvement.
• Maintain confidentiality when handling sensitive candidate and client information.

Job description

The Document Management & Digitalization Assistant will play a key role in supporting our transition from paper-based processes to a fully digital environment. This position involves document scanning, data entry, file organization, and maintaining records within Zoho and other internal systems.

Key Responsibilities

• Organize, sort, and maintain physical and electronic files.
• Scan, upload, and index documents into digital storage systems.
• Assist with the conversion of paper records into electronic formats.
• Perform accurate data entry and record updates in Zoho CRM and other company databases.
• Ensure digital files are properly named, categorized, and easy to retrieve.
• Conduct quality checks to ensure accuracy and completeness of digitized records.
• Support administrative projects related to document management and process improvement.
• Maintain confidentiality when handling sensitive candidate and client information.