Document Management Clerk

Kingcade & Garcia PA; Town of Florida (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Competitive salary

Job summary

Kingcade & Garcia PA is seeking a meticulous Document Management Clerk to organize and retrieve physical and electronic records on site in New York. You will maintain filing systems, digitize documents, and ensure secure, compliant handling of sensitive information.

Ideal candidates have clerical or data-entry experience, proficiency with Microsoft Office and document management software, and a keen eye for detail in a fast-paced environment.

Qualifications

• Experience in clerical work, data entry, or document control is desirable.
• Proficiency in Microsoft Office Suite and document management software.
• Attention to detail and strong organizational skills for handling high volumes of data.

Responsibilities

• Sort, classify, and file various documents (contracts, invoices, receipts) according to filing systems.
• Scan and index paper documents into the Enterprise Document Management System (DMS).
• Locate and deliver requested files to staff while tracking document movement.
• Review incoming documents for accuracy and completeness before filing.
• Ensure confidentiality and security of sensitive records per policy.
• Identify and purge outdated files for off-site storage or destruction per retention schedules.

Skills

Attention to Detail

Organization

Time-management

Tools

Microsoft Office Suite

Document management software

Job description

Job Description

Pay: $18.00 - $20.00 per hour

Job description:

Job Summary

We are seeking a meticulous and organized Document Management Clerk to join our team. In this role, you will be responsible for the systematic organization, storage, and retrieval of both physical and electronic documents. You will play a vital role in maintaining the integrity of our records and ensuring our team has seamless access to the information they need.

Key Responsibilities

• Record Maintenance: Sort, classify, and file various documents (contracts, invoices, receipts) according to established filing systems.
• Digitization: Scan and index paper documents into our Enterprise Document Management System (DMS) to ensure accurate electronic storage.
• Information Retrieval: Quickly locate and deliver requested files to staff while tracking document movement.
• Quality Control: Review incoming documents for accuracy and completeness before filing.
• Security & Compliance: Ensure the confidentiality and security of sensitive records in accordance with company policy.
• Archiving: Identify and purge outdated files for off-site storage or destruction based on retention schedules.

Qualifications & Skills

• Experience: Previous experience in clerical work, data entry, or document control is highly desirable.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management software.
• Attention to Detail: Exceptional focus and accuracy when handling high volumes of data.
• Organization: Strong time-management skills with the ability to prioritize tasks in a fast-paced environment.

Benefits & Perks

• Competitive [Salary/Hourly Wage].
• Comprehensive health insurance.
• Paid time off.

Benefits:

• Health insurance
• Paid time off

Work Location: In person