Document Formatting & PDF Specialist

Brown and Caldwell; Phoenix (AZ); On-site; USD 47,000 - 70,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Disability insurance

Life insurance

Paid time off

Holidays

401(k) with employer match

Performance-based bonus eligibility

Tuition reimbursement

Job summary

Brown and Caldwell is seeking an Administrative Document Specialist to support entry-level technical and administrative tasks for client deliverables. You will help format documents, ensure BC style alignment, and assist with PDF creation and document management.

This role focuses on learning procedures under close supervision while maintaining high accuracy and attention to detail in every task. Candidates should be prepared to work in a collaborative team environment and grow their document

Qualifications

• High school diploma or equivalent.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication.
• Ability to follow defined guidelines and instructions.
• Experience using Microsoft Word and PDF software (Adobe or Bluebeam).
• Able to work under supervision and learn quickly.

Responsibilities

• Maintain quality deliverables and adhere to defined guidelines.
• Maintain compliance with BC document standards.
• Format documents using BC styles and templates.
• Create and compile documents into a PDF format using Adobe or BlueBeam software.
• Track and manage document version control.
• Ensure documents are stored securely and easily accessible.

Skills

Microsoft Word

Adobe PDF

Bluebeam

Detail-oriented

Communication

Interpersonal skills

Follow instructions

Team collaboration

SpecLink

Digital Signature

Education

High school diploma or equivalent

Tools

Microsoft Word

PDF software (Adobe)

Bluebeam Revu

Job description

Brown and Caldwell is seeking an Administrative Document Specialist to support entry-level technical and administrative tasks for client deliverables. You will help format documents, ensure BC style alignment, and assist with PDF creation and document management.

This role focuses on learning procedures under close supervision while maintaining high accuracy and attention to detail in every task. Candidates should be prepared to work in a collaborative team environment and grow their document