Document Coordinator

Axelon Services Corporation; City of Syracuse (NY); On-site; USD 34,000 - 49,000; Full time

Job summary

Axelon Services Corporation in Syracuse, NY is seeking a SharePoint Document Control Specialist to administer and maintain the document control system. You will work with Operations, Quality, and Engineering to develop SOPs, work instructions, and forms, ensuring version control and accessibility of current documents.

The role requires 2+ years in quality within manufacturing, strong MS Office and technical writing skills, and the ability to collaborate across multiple departments.

Qualifications

• Requires 2+ years of quality experience within a manufacturing, production, or operations environment.
• Strong proficiency with Microsoft Office applications.
• Demonstrated technical writing skills and ability to produce clear SOPs, job aids and forms.

Responsibilities

• Administer and maintain the SharePoint Document Control System.
• Collaborate with Operations, Quality, Supply Chain, Engineering, and other functions to develop Work Instructions, SOPs, Job Aids, and Forms.
• Ensure all controlled documents are properly managed, version controlled, and accessible to authorized personnel.
• Maintain document numbering, formatting, revision history, and retention practices.
• Monitor document status and ensure timely reviews and updates of controlled documents.
• Archive obsolete documents and ensure only current, approved versions are available for use.
• Participate in corrective and preventive action activities related to document control processes.
• Support records management activities as applicable.

Skills

SharePoint

Technical Writing

Microsoft Office

Documentation control

Quality operations experience

Education

High School diploma / GED

Tools

SharePoint

MS Office Suite

Job description

Pay rate: $30 per hour

Shift Hours: Mon - Fri, 8am - 5pm

Location: Syracuse, NY

Responsibilities

• Administer and maintain the SharePoint Document Control System.
• Collaborate with Operations, Quality, Supply Chain, Engineering, and other functional areas to develop and maintain Work Instructions, Standard Operating Procedures (SOPs), Job Aids, and Forms.
• Ensure all controlled documents are properly managed, version controlled, and accessible to authorized personnel.
• Maintain document numbering, formatting, revision history, and retention practices.
• Monitor document status and ensure timely reviews and updates of controlled documents.
• Archive obsolete documents and ensure only current, approved versions are available for use.
• Participate in corrective and preventive action activities related to document control processes.
• Support records management activities as applicable.

Responsibilities

• Administer and maintain the SharePoint Document Control System.
• Collaborate with Operations, Quality, Supply Chain, Engineering, and other functional areas to develop and maintain Work Instructions, Standard Operating Procedures (SOPs), Job Aids, and Forms.
• Ensure all controlled documents are properly managed, version controlled, and accessible to authorized personnel.
• Maintain document numbering, formatting, revision history, and retention practices.
• Monitor document status and ensure timely reviews and updates of controlled documents.
• Archive obsolete documents and ensure only current, approved versions are available for use.
• Participate in corrective and preventive action activities related to document control processes.
• Support records management activities as applicable.

Requirements

• High School diploma / GED.
• Minimum 2 years of quality experience within a manufacturing, production, or operations environment.
• Minimum 2 years of experience with Microsoft Office platforms.
• Minimum 2 years of experience with Technical Writing.
• Must reside within 50 miles of Syracuse, NY. Active-Duty Military Service member candidates are exempt from the geographical area limitation.
• Must be legally authorized to work in the United States without company sponsorship now and in the future.

Preferred Skills

• Associate degree from an accredited institution.
• Experience with ISO 9001:2015.
• Experience with SharePoint.
• Experience within a Union environment.
• Ability to effectively and confidently communicate ideas, concepts, and programs to all levels of the organization.
• Strong understanding of technical writing principles.
• High level of proficiency with MS Office products.
• Organized and efficient.
• Self-directed and able to implement solutions with limited guidance or direction.
• Demonstrates professionalism and a service-oriented personality with all levels of employees and senior leaders.
• Ability to thrive in a fast-paced, lean work environment.
• Strong teamwork and collaboration skills.