Document Control Administrator

XLR8 EMS; San Clemente (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job summary

XLR8 EMS seeks a Document Control Administrator to maintain and improve the company’s document control system in a fast-paced contract manufacturing environment. You will ensure documentation is accurate, accessible, and effectively controlled throughout its lifecycle.

The role requires accuracy, data integrity, and cross-functional collaboration, including managing MCO/MROs, deviations, and change requests, while keeping records organized and ready for audits.

Qualifications

• 2+ years of document control experience in a manufacturing environment.
• Proficiency in Microsoft Word (templates, formatting).
• Advanced proficiency in Adobe Acrobat (fillable forms, security, signatures, redaction).
• Familiarity with controlled document workflows and quality management systems.

Responsibilities

• Maintain and administer the document control system, including procedures, work instructions, forms, drawings, specifications, and records.
• Ensure documents are reviewed, approved, distributed, and revised according to company policies and regulatory standards.
• Manage electronic document control platforms.
• Track and communicate document status, pending changes, and revision updates.
• Coordinate Media Change Orders (MCO/MROs), Deviations, and Change Requests, ensuring accuracy and timely processing.
• Remove obsolete documents from circulation and verify correct revisions at points of use.
• Maintain organized records in accordance with retention policies and regulatory requirements (ISO 9001, AS9100, ISO 13485, etc.).
• Support audits by providing controlled documents, logs, and traceability records.
• Manage environmental compliance documentation such as REACH, RoHS, and related declarations.
• Coordinate and complete customer surveys, supplier questionnaires, and compliance forms.

Skills

Attention to detail

Communication

Cross-functional collaboration

Data integrity

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Word

Adobe Acrobat

QMS

Job description

Summary

The Document Control Administrator is responsible for managing, maintaining, and improving the company’s document control system to ensure compliance with internal procedures, customer requirements, and applicable regulatory standards. This role supports a fast-paced contract manufacturing environment by ensuring documentation is accurate, accessible, and effectively controlled throughout its lifecycle.

Job Description:

• Maintain and administer the document control system, including procedures, work instructions, forms, drawings, specifications, and records.
• Ensure documents are reviewed, approved, distributed, and revised according to company policies and regulatory standards.
• Manage electronic document control platforms
• Track and communicate document status, pending changes, and revision updates.
• Coordinate Media Change Orders (MCO/MROs), Deviations, and Change Requests, ensuring accuracy and timely processing.
• Remove obsolete documents from circulation and verify correct revisions at points of use.
• Maintain organized records in accordance with retention policies and regulatory requirements (ISO 9001, AS9100, ISO 13485, etc.).
• Support audits by providing controlled documents, logs, and traceability records.
• Manage environmental compliance documentation such as REACH, RoHS, and related declarations.
• Coordinate and complete customer surveys, supplier questionnaires, and compliance forms.

Job Requirements:

• High school diploma or equivalent (associate or bachelor’s degree preferred).
• 2+ years of experience in document control within manufacturing environment.
• Advanced proficiency in Microsoft Word (templates, formatting,).
• Advanced proficiency in Adobe Acrobat (fillable forms, security, signatures, redaction, document optimization).
• Familiarity with controlled document workflows and quality management systems.
• Strong organizational skills and exceptional attention to detail.

Skills / Qualifications:

• Exceptional accuracy and attention to detail.
• Strong communication and follow-through.
• Ability to work cross-functionally and manage multiple tasks in a fast-paced environment.
• Process-driven mindset with focus on data integrity and compliance.
• Strong problem-solving skills.

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance