Document Controls Specialist

WSP; Boston (MA); On-site; USD 108,000 - 120,000; Full time

Job summary

WSP Boston Office is seeking a Document Control Specialist to join our Project Controls team. This full-time role will support the Document Control Manager and ensure contract and project documents are organized within the EDMS and compliant with procedures.

You will maintain document naming conventions, upload/download files, and coordinate with project leads to timely processing. Proficiency with Microsoft Office, SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 is preferred.

Qualifications

• Bachelor's Degree orequivalent experience.
• 3-5 years of experience in document control within transportation infrastructure or construction.
• Experience with Microsoft Office; preferred SharePoint, Procore, InEight, eBuilder, Bluebeam, and Microsoft 365.

Responsibilities

• Maintain a document management system for contract and project documents.
• Ensure policies and procedures are followed.
• Help implement and monitor workflow processes and modifications.
• Work within the EDMS.
• Provide document management support to the project team.
• Retrieve, upload/download files; manage naming conventions, numbering, and distribution.
• Process incoming/outgoing documentation and ensure electronic records meet contractual requirements.
• Coordinate with project leads to ensure timely processing of documentation.

Skills

Document control

Organization

Detail orientation

Team collaboration

Communication

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Procore

InEight

eBuilder

Bluebeam

Microsoft 365

MS Office

Job description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a full-time position located in the WSP Boston Office.

Your Impact

Duties and Responsibilities:

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Workwithinthe existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide DocumentManagementsupportto the entire project team.
• Retrieve files, Upload /Download files,Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoingdocumentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiarwith the Submittal and RFI Packages Procedure and Processes.
• Work with projectdepartment leads to ensure timely processing of documentation.

Who YouAre

Minimum Qualifications:

• Bachelor's Degree orequivalent experience
• 3-5 years of project experience in a Document Control or similar role,working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Experience with SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct..

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Salary (all locations): $108,000-120,000/yr

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.