Document Controls Manager

WSP in the U.S.; Boston (MA); On-site; USD 140,000 - 155,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Job summary

WSP is seeking a Document Control Manager in Boston, MA to join our Project Controls team. The role focuses on implementing and managing Electronic Document Management Systems (EDMS) across large design/construction programs, developing document plans, and driving QA compliance.

The ideal candidate has 7–10 years in document control, proficiency with SharePoint and EDMS tools, and strong leadership and communication skills to supervise the Document Control Team and coordinate with project leads.

Qualifications

• Bachelor's degree or equivalent.
• 7–10 years of Document Control experience on design/construction projects, including startup and closeout.
• Experience implementing document management systems for large mega programs in construction.
• Certified in e-Builder or InEight.
• Advanced MS Office, including SharePoint.

Responsibilities

• Influence project narrative to support vision and initiatives.
• Manage EDMS and document control from inception to closeout.
• Develop and administer Document Management Plan and Procedures.
• Lead training on Document Management requirements and EDMS usage.
• Ensure compliance with QA and contractual documentation requirements.
• Generate progress reports on documentation status.

Skills

Document management systems

EDMS troubleshooting

Team coordination

Interpersonal communication

Education

Bachelor's degree

Tools

SharePoint

Procore

e-Builder

Bluebeam

Visio

Job description

WSP is seeking a Document Control Manager to join our Project Controls team in Boston, MA.

Responsibilities

• Influence the narrative by understanding what needs to be done to support the project vision and initiatives
• Experience in implementation of document management systems for large/mega programs in design/construction
• Experience setting up document management systems and managing from inception, through duration to final completion and closeout of project
• Monitor and Manage the Electronic Document Management System(s)
• Develop and administer the project “Document Management Plan”
• Develop and administer Document Control Procedures and Training Guidelines
• Working knowledge and experience in SharePoint, Procore, e-Builder, Bluebeam software or equivalent.
• Electronic Document Management System Certification’s.
• Work with Project Information Management Systems Team for access, security and troubleshooting.
• Knowledge of document management process and procedures and systems
• Perform reoccurring training on Document Management Requirements and EDMS use
• Implement efficient work-flow process, initiate and track document reviews
• Retrieve files Upload / Download files from EDMS, Manage Document Naming, Convention, numbering, assigning, distribution.
• Process Incoming/Outgoing Transmittals and documentation
• Initiate and track reviews through Bluebeam Sessions
• Ensure that electronic record files as required are maintained in good order to comply with QA and contractual requirements
• Optimize Document Control productivity, efficiency, and service quality across all departments.
• Work with project department leads to ensure timely processing of documentation along with any future updates
• Produce progress reports as required

Minimum Requirements

• Bachelor's degree or equivalent
• Minimum 7-10 years of Document Control experience working on design, construction or similar projects including start-up and closeout processes.
• Experience in implementing document management systems and procedures for large and mega programs in construction.
• Certified in e-Builder or InEight
• Advanced computer and word processing skills using MS Office applications including SharePoint
• Experience supervising and leading Document Control Team Members
• Excellent interpersonal, written and verbal communication skills
• Ability to coordinate several high-priority deadlines simultaneously
• Maintain confidentiality at all times
• Excellent written and verbal communication skills
• Technical knowledge of industry documents, records and data management systems
• Demonstrate experience with typical Microsoft office applications, such as Word, Power Point, Excel and Visio
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures

Benefits

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $140,000-155,000/yr

Equal Opportunity Employer

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.