Document Controls Specialist

WSP in the U.S.; Baton Rouge (LA); On-site; USD 60,000 - 85,000; Full time

Job summary

WSP USA is seeking a Document Control Specialist to join our Project Controls team. This role supports a document management system for contract and project documents across Texas/Arkansas/Louisiana locations.

Ideal candidates have 3-5 years in document control within transportation or construction, strong MS Office and EDMS skills, and excellent organizational abilities. A collaborative, detail-oriented professional is preferred to ensure compliance and timely processing of documentation.

Qualifications

• Bachelor's Degree or equivalent experience.
• 3-5 years of project experience in a Document Control or similar role, in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office.
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are followed.
• Help implement an efficient workflow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation. Ensure electronic record files are maintained to meet contractual requirements.
• Familiar with Submittal and RFI Packages Procedures and Processes.
• Collaborate with project department leads to ensure timely processing of documentation.

Skills

Microsoft Office

Excellent organization

Team collaboration

Education

Bachelor's Degree or equivalent experience

Tools

SharePoint

Bluebeam

Microsoft 365

Job description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a position located in either Texas/Arkansas/Louisiana locations.

Job Description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a position located in either Texas/Arkansas/Louisiana locations.

Your Impact

Duties And Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.

Who You Are

Minimum Qualifications:

• Bachelor's Degree or equivalent experience
• 3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

Notice To Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.