Document Controls Manager

WSP in the U.S.; New York (NY); On-site; USD 111,000 - 165,000; Full time

Benefits offered by this job

Health benefits

Retirement plan

Paid time off

Job summary

WSP USA is seeking a Document Control Manager to oversee document control processes and governance for a construction program. You will manage controlled document workflows, ensure accuracy and secure storage, and support cross-functional teams across the lifecycle of the project.

The role requires strong MS Office skills, experience with Procore and SharePoint, and the ability to lead training and audits while maintaining compliance with client standards and governance policies.

Qualifications

• Bachelor’s degree or higher in a related field.
• 7–10 years of document control experience preferred.
• Experience with large-scale construction/infrastructure programs beneficial.

Responsibilities

• Develop and administer document control procedures and governance.
• Manage Procore, SharePoint and related platforms to support workflows.
• Ensure compliance with client standards, governance and retention requirements.
• Provide training and support to users on document control processes.

Skills

Advanced MS Office

Document management

Organizational skills

Communication

Problem solving

Confidential information handling

Education

Bachelor's degree in engineering/architecture/construction management/business

Tools

Procore

SharePoint

Document controls tools

Job description

Job Description

Position Summary:

We are seeking a Document Control Manager to oversee document control processes, systems, and governance for a construction program. This role will manage controlled document workflows, support compliance with client and program requirements, coordinate system users, and ensure project records are accurate, secure, accessible, and maintained throughout the program lifecycle.

Key Responsibilities

• Develop, maintain, and administer document control procedures for identifying, collecting, distributing, filing, preserving, and retrieving controlled program records.
• Administer and improve management platforms, including Procore, SharePoint, and related tools, to support construction workflows and operational efficiency.
• Ensure document control processes, information management systems, permissions, and records practices align with client standards, program requirements, governance policies, and applicable compliance obligations.
• Provide training, guidance, and user support to promote consistent use of document control procedures, systems, and compliance practices.
• Conduct audits, QA/QC reviews, metadata checks, and spot reviews to maintain document quality, accuracy, and procedural compliance.
• Safeguard confidential and protected information by managing secure storage, handling, distribution, access permissions, and retention practices.
• Collaborate with IT, project teams, and cross-functional stakeholders to resolve system issues, support process improvements, and advance document control best practices.
• Lead, mentor, and support team members while promoting effective system use, governance, and continuous improvement.

Required Skills And Competencies

• Advanced proficiency with Microsoft Office applications and word processing tools.
• Knowledge of document, records, and data management systems, procedures, and best practices.
• Strong organization, prioritization, multitasking, and attention to detail, with the ability to manage competing deadlines and changing priorities.
• Excellent written, verbal, presentation, client service, and stakeholder communication skills.
• Sound business judgment, proactive problem-solving skills, and the ability to work independently or collaboratively within multidisciplinary teams.
• High level of discretion and reliability when handling confidential information.

Minimum Qualifications

• Bachelor’s degree in engineering, Architecture, Construction Management, Business, or a related field; 7-10 years of document control experience.
• Experience supporting large-scale construction, infrastructure, transportation, or energy programs.
• Prior experience managing document control teams or coordinating document control activities across multiple project stakeholders.
• Familiarity with construction closeout documentation, audit readiness, records retention, and compliance reporting.
• Experience developing standard operating procedures, training materials, user guides, or governance documentation for document control systems.
• Ability to identify process gaps, recommend improvements, and support system enhancements that improve document control performance.

Other Duties

This job description is not intended to include every duty, responsibility, or activity required for the role. Duties, responsibilities, and activities may change at any time, with or without notice.

WSP Benefits

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation

Expected Salary (all locations): $111,400 - $165,440

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

Notice To Third Party Agencies

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.