Document Controller & Workflow Coordinator

Community Credit Union; North Liberty (IA); On-site; USD 33,000 - 37,000; Full time

Job summary

GreenState Credit Union is seeking a Document Management Associate to administer the document management system (DMS) and coordinate document workflows. You will ensure reviews and approvals by stakeholders, maintain versioned records, and support content governance to keep information accurate and accessible.

The role emphasizes confidentiality, collaboration across departments, and a focus on compliance with retention standards.

Qualifications

• High School Diploma or GED required.
• 2-4 years of relevant experience.
• Experience working with document management systems (DMS) or similar content management platforms.
• Working knowledge of document control practices, including version control and retention.

Responsibilities

• Assist with administration of the document management system (DMS), ensuring system integrity, availability, and role-based access controls.
• Coordinate cross-functional review and approval processes with business stakeholders.
• Maintain accurate audit trails and documentation to support compliance and record retention requirements.
• Support enterprise content governance practices, ensuring consistency, accuracy, and accountability across content.

Skills

Attention to detail

Communication skills

Problem-solving

Organizational skills

Education

High School Diploma or GED

Tools

Document management systems (DMS)

Metadata management

Job description

GreenState Credit Union is seeking a Document Management Associate to administer the document management system (DMS) and coordinate document workflows. You will ensure reviews and approvals by stakeholders, maintain versioned records, and support content governance to keep information accurate and accessible.

The role emphasizes confidentiality, collaboration across departments, and a focus on compliance with retention standards.