Document Control Specialist (NVD)

FII; Houston (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

FII is seeking a Document Control Specialist to manage and organize company documents and records across digital and physical systems. The role ensures accurate version control, secure storage, and controlled distribution of sensitive information for operations, engineering, construction, and pharmaceutical functions.

The ideal candidate will have a Bachelor’s degree in a related field and experience in document control, with strong organizational, communication, and regulatory compliance skills

Qualifications

• Bachelor’s degree (2-year) in Business Administration, Information Management, or related field, plus experience in document control, records management, or a related administrative function.
• Knowledge of document management systems and version control processes.
• Understanding of regulatory and compliance standards.
• Strong organizational skills and attention to detail.
• Excellent communication and coordination abilities.

Responsibilities

• Manage, organize, and maintain company documents and records.
• Ensure document accuracy, proper version control, and regulatory compliance.
• Oversee digital and physical documentation systems.
• Maintain secure storage and ensure efficient retrieval of documents.
• Control the distribution of sensitive and confidential information.
• Conduct document audits to ensure compliance and accuracy.
• Manage document workflows and approval processes.
• Ensure secure access to data and maintain document security protocols.
• Support operational, engineering, construction, and pharmaceutical documentation requirements.

Skills

Organizational skills

Attention to detail

Coordination abilities

Regulatory compliance

Education

Bachelor’s degree in Business Administration/Information Management

Tools

Document management systems

Job description

Document Control Specialist

Position Summary

The Document Control Specialist is responsible for managing, organizing, and maintaining the organization’s documents and records to ensure accuracy, proper version control, and regulatory compliance. This role oversees both digital and physical documentation systems, ensuring secure storage, efficient retrieval, and controlled distribution of sensitive information. The position supports operational, engineering, construction, and pharmaceutical functions.

Key Responsibilities

• Manage, organize, and maintain company documents and records.
• Ensure document accuracy, proper version control, and regulatory compliance.
• Oversee digital and physical documentation systems.
• Maintain secure storage and ensure efficient retrieval of documents.
• Control the distribution of sensitive and confidential information.
• Conduct document audits to ensure compliance and accuracy.
• Manage document workflows and approval processes.
• Ensure secure access to data and maintain document security protocols.
• Support operational, engineering, construction, and pharmaceutical documentation requirements.

Qualifications and Requirements

• Bachelor’s degree (2-year) in Business Administration, Information Management, or related field, plus experience in document control, records management, or a related administrative function.
• Knowledge of document management systems and version control processes.
• Understanding of regulatory and compliance standards.
• Strong organizational skills and attention to detail.
• Excellent communication and coordination abilities.

Work Environment

• Office-based role with responsibility for both digital and physical document systems.
• Requires collaboration with cross-functional departments.
• Involves handling confidential and sensitive information.