Document Controller: QA & Compliance for Engineering Projects

Black & White Engineering Limited; Tampa (FL); Presencial; USD 45.000 - 65.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

401(k) retirement savings with company

Paid time off

Paid vacation: 20 days/year

Employee referral bonus

Disability and life insurance

Descripción de la vacante

Black & White Engineering is seeking a meticulous Document Controller for our Tampa office. You will manage internal and external documents, perform final quality checks, and ensure compliance with project procedures across multiple teams and clients.

Reporting to the Senior Document Controller, you will help establish numbering systems, maintain filing accuracy, and coordinate with departments and third parties while upholding NDAs and discretion in a fast-paced environment.

Formación

• Previous experience as an administrator, Document Controller or in a comparable project-support role.
• Working knowledge of Microsoft Office (Word, Excel and Outlook) and Adobe Acrobat Pro.
• Excellent attention to detail, with good verbal and written communication skills.
• Experience liaising with a diverse range of departments, personnel and organizations.
• Ability to manage your own workload and time, and to work to deadlines in a fast-paced environment.
• Experience using electronic document management systems or other online project platforms is preferred but not essential.
• Ability to work independently and collaboratively as part of a team, with discretion and confidentiality.
• Must be eligible to work in the U.S. without sponsorship.

Responsabilidades

• Check incoming and outgoing documents and drawings for consistency and accuracy.
• Issue internal and external documents through electronic document management systems.
• Manage document issue registers and keep electronic files organized and up to date.
• Help establish project numbering systems and ensure internal and client procedures are followed.
• Work across multiple projects and project teams, supporting engineering and administrative staff.
• Communicate with internal departments, clients and third parties to coordinate documentation.
• Audit the project filing system against internal QA procedures and help manage the QA system.
• Join a team that supports development and interacts with offices across the U.S. and globally.

Conocimientos

Document Controller experience

Attention to detail

Verbal communication

Written communication

Interdepartmental liaison

Time management

Deadline oriented

Teamwork

Discretion

Independent working

Herramientas

Microsoft Office

Adobe Acrobat Pro

EDMS

Descripción del empleo

Black & White Engineering is seeking a meticulous Document Controller for our Tampa office. You will manage internal and external documents, perform final quality checks, and ensure compliance with project procedures across multiple teams and clients.

Reporting to the Senior Document Controller, you will help establish numbering systems, maintain filing accuracy, and coordinate with departments and third parties while upholding NDAs and discretion in a fast-paced environment.