Document Controller

Medium; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Medium is seeking a Document Controller to manage the lifecycle of licensing, engineering, and project files. You will oversee the electronic document system, enforce standards for documentation, and ensure compliance across internal teams and partners.

The ideal candidate has three or more years of document control experience in a technical field, a high proficiency with digital file management software, and strong communication skills. Attention to detail is essential.

Qualifications

• Three or more years of document control experience within a technical field.
• High proficiency with digital file management software and advanced spreadsheets.
• Exceptional attention to detail and strong communication skills.

Responsibilities

• Oversee the electronic document management system to organize and distribute documentation.
• Enforce standards in document and records control, including naming and storage.
• Manage the official transfer of documents between teams and partners.
• Check incoming files for accuracy and keep master registries audit-ready.

Skills

Document control experience

Digital file management software

Advanced spreadsheets

Attention to detail

Communication skills

Job description

We are seeking a Document Controller to manage the lifecycle of our licensing, engineering, and project files. The individual will ensure that all licensing submissions, technical drawings, vendor files, and compliance records are accurately tracked, updated, and accessible across our teams.

Key Duties & Responsibilities

• System Management: Oversee the electronic document (Google Drive) system to organize, archive, and distribute documentation.
• Version Control: Enforce the standards in Last Energy's "Document and Records Control" procedure, including naming, storage, and technical sign-offs.
• File Distribution: Manage the official transfer of documents between internal teams, manufacturing partners, and external consultants.
• Quality Assurance: Check incoming files for accuracy and complete formatting to keep master registries audit-ready.

Qualifications

• Three or more years of document control experience within a technical field, such as engineering, construction, or manufacturing.
• High proficiency with digital file management software and advanced spreadsheets.
• Exceptional attention to detail and strong communication skills to handle fast-moving projects.