Document Controller

Last Energy; Austin (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Last Energy in Austin, Texas is looking for a Document Controller to manage the lifecycle of licensing, engineering, and project files. The role includes overseeing document organization and ensuring compliance across teams.

The ideal candidate will have over three years of document control experience, proficiency in digital file management, and strong communication skills to handle fast-moving projects. This position supports document accuracy and cross-team collaboration.

Qualifications

• Minimum three years of document control experience in technical fields like engineering or construction.
• High proficiency with digital file management and advanced spreadsheet tools.
• Strong communication skills for managing fast-paced projects.

Responsibilities

• Oversee the electronic document system to organize and archive documentation.
• Enforce document control standards for naming, storage, and technical sign-offs.
• Manage the transfer of documents between teams and external partners.
• Ensure accuracy and formatting of incoming files for audit readiness.

Skills

Document control experience

Digital file management software

Advanced spreadsheets

Attention to detail

Strong communication skills

Job description

We are seeking a Document Controller to manage the lifecycle of our licensing, engineering, and project files. The individual will ensure that all licensing submissions, technical drawings, vendor files, and compliance records are accurately tracked, updated, and accessible across our teams.

Key Duties & Responsibilities

• System Management: Oversee the electronic document (Google Drive) system to organize, archive, and distribute documentation
• Version Control: Enforce the standards in Last Energy's "Document and Records Control" procedure, including naming, storage, and technical sign-offs
• File Distribution: Manage the official transfer of documents between internal teams, manufacturing partners, and external consultants
• Quality Assurance: Check incoming files for accuracy and complete formatting to keep master registries audit-ready

Qualifications

• Three or more years of document control experience within a technical field, such as engineering, construction, or manufacturing
• High proficiency with digital file management software and advanced spreadsheets
• Exceptional attention to detail and strong communication skills to handle fast-moving projects