Document Controller – Tampa, FL

Black & White Engineering Limited; Tampa (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) retirement savings with company

Paid time off

Paid vacation: 20 days/year

Employee referral bonus

Disability and life insurance

Job summary

Black & White Engineering is seeking a meticulous Document Controller for our Tampa office. You will manage internal and external documents, perform final quality checks, and ensure compliance with project procedures across multiple teams and clients.

Reporting to the Senior Document Controller, you will help establish numbering systems, maintain filing accuracy, and coordinate with departments and third parties while upholding NDAs and discretion in a fast-paced environment.

Qualifications

• Previous experience as an administrator, Document Controller or in a comparable project-support role.
• Working knowledge of Microsoft Office (Word, Excel and Outlook) and Adobe Acrobat Pro.
• Excellent attention to detail, with good verbal and written communication skills.
• Experience liaising with a diverse range of departments, personnel and organizations.
• Ability to manage your own workload and time, and to work to deadlines in a fast-paced environment.
• Experience using electronic document management systems or other online project platforms is preferred but not essential.
• Ability to work independently and collaboratively as part of a team, with discretion and confidentiality.
• Must be eligible to work in the U.S. without sponsorship.

Responsibilities

• Check incoming and outgoing documents and drawings for consistency and accuracy.
• Issue internal and external documents through electronic document management systems.
• Manage document issue registers and keep electronic files organized and up to date.
• Help establish project numbering systems and ensure internal and client procedures are followed.
• Work across multiple projects and project teams, supporting engineering and administrative staff.
• Communicate with internal departments, clients and third parties to coordinate documentation.
• Audit the project filing system against internal QA procedures and help manage the QA system.
• Join a team that supports development and interacts with offices across the U.S. and globally.

Skills

Document Controller experience

Attention to detail

Verbal communication

Written communication

Interdepartmental liaison

Time management

Deadline oriented

Teamwork

Discretion

Independent working

Tools

Microsoft Office

Adobe Acrobat Pro

EDMS

Job description

Are you an organized and detail-focused administrator or document controller who takes pride in getting documents right? Then this role is for you.

As Document Controller in our Tampa office, you will work closely with project teams to manage the documentation exchanged between Black & White Engineering, clients and external partners.

Reporting to the Senior Document Controller, you will be the final quality check before documentation is issued. Your accuracy, organization and communication will help ensure project information meets client requirements and is delivered on time.

What’s in it for you?

You will check and audit incoming and outgoing documents and drawings for consistency, accuracy and compliance. As the final review point before information is issued externally, your work will directly influence the quality and integrity of project deliverables.

Ownership of project documentation

You will issue internal and external documents through electronic document management systems. You will also manage document issue registers, format documents and keep electronic files organized and up to date.

You will also help establish project numbering systems and ensure internal and client procedures are followed consistently.

Variety across multiple projects

You will work across several projects and project teams at once. You will help create project numbering and set up projects in line with internal procedures. The Document Controller Tampa role therefore gives you a broad view of our work. During quieter periods, you will support the engineering and administrative teams.

The role offers meaningful responsibility within a fast-paced project environment where accuracy, discretion and reliability are valued.

Client and stakeholder exposure

You will communicate with internal departments, clients and third parties to coordinate documentation and resolve information issues.

This will give you the opportunity to build relationships across different teams, disciplines and organizations while developing your communication and stakeholder-management skills.

Quality and compliance

You will check incoming and outgoing documents and drawings for consistency and accuracy, and confirm external documents meet client requirements. You will also audit the project filing system against internal QA procedures and help manage the QA system.

A dedicated team

You will join an experienced Document Control team that will support your development and help you succeed in the role. You will work with our offices across the U.S. and our global network while also communicating with internal departments, clients and third parties.

Trust and discretion

You will handle sensitive project information with complete discretion and a clear understanding of project NDAs. Clients and colleagues will rely on you to get documents right and delivered on time.

This position includes a comprehensive benefits package comprising:

• Short- and long-term disability and life insurance
• 401(k) retirement savings plan with employer match
• Paid time off: 7 federal holidays
• Paid vacation: 20 days per year
• Employee referral bonus

Final compensation for the Document Controller Tampa role will depend on the successful candidate’s skills, experience, education and geographic location.

Final compensation will depend on the successful candidate’s skills, experience, education and geographic location.

• Previous experience as an administrator, Document Controller or in a comparable project-support role.
• Working knowledge of Microsoft Office (Word, Excel and Outlook) and Adobe Acrobat Pro.
• Excellent attention to detail, with good verbal and written communication skills.
• Experience liaising with a diverse range of departments, personnel and organizations.
• Ability to manage your own workload and time, and to work to deadlines in a fast-paced environment.
• Experience using electronic document management systems or other online project platforms is preferred but not essential.
• Ability to work independently and collaboratively as part of a team, with discretion and confidentiality.
• Must be eligible to work in the U.S. without sponsorship.

All roles include responsibility for health and safety. You will follow health and safety policies and procedures, make sure mandatory compliance training is completed, and report accidents, incidents and near misses appropriately.

You will also join a community that focuses on learning and development , through regular knowledge sharing sessions and investment in accredited professional courses. You can set the pace for your own development, and whatever path you choose, you will receive the right support.

About Black & White Engineering

Black & White Engineering is a multi-award-winning engineering consultancy with more than 1,300 employees across the UK, Europe, Middle East, Asia Pacific and North America.

We specialise in the full spectrum of engineering design consultancy for the data centre sector, including Mechanical, Electrical & Plumbing (MEP), Civil & Structural, Design Management, Sustainability, BIM, Power Systems and other infrastructure-related services.

Our engineering approach is grounded in practicality, technical excellence and operational efficiency. With rapid growth across regions, many colleagues have progressed from engineering roles into leadership positions — your future development is supported and recognised.

Black & White Engineering participates in E-Verify to confirm the employment eligibility of all newly hired employees. For more information, visit www.dhs.gov/e-verify .

Black & White Engineering is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, familial status, genetic information, protected veteran status, or any other status protected by applicable federal, state or local law.

This job description does not constitute an employment contract and does not alter the at-will nature of employment with Black & White Engineering.