Document Controller

Black & White Engineering; Tampa (FL); Híbrido; USD 45 000 - 70 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Disability insurance

Life insurance

401(k) employer match

Paid time off

Resumo da oferta

Black & White Engineering in Tampa, FL is seeking a Document Controller to support project teams by managing documentation through electronic systems. You will perform final checks, ensure deadlines are met, and collaborate with internal and external stakeholders.

The role is hybrid, full-time, with overtime eligibility under FLSA. Candidates must be eligible to work in the U.S. without sponsorship.

Qualificações

• Working knowledge of Microsoft Office Suite (Word/Excel/Outlook).
• Excellent attention to detail and accuracy in documentation.
• Experience as an administrator or document controller.

Responsabilidades

• Checking and auditing incoming and outgoing internal documentation and drawings for consistency and accuracy.
• Issuing internal and external documents via electronic document management systems.
• Checking external documentation is compliant with client requirements.
• Working across multiple projects with multiple project teams.
• Formatting of documents.
• Communicating across internal departments and externally with clients and third parties.
• Maintaining document issue registers and filing electronic documents.
• Creating projects in line with internal procedures.
• Supporting project teams with administrative tasks as needed.
• Auditing the project filing system for QA compliance.

Conhecimentos

Document control

Administration

Attention to detail

Communication

Ferramentas

Microsoft Excel

Microsoft Word

Adobe Acrobat Pro

Descrição da oferta de emprego

Document Controller | Tampa, FL (Hybrid) | Full-time | FLSA Status: Non-exempt (eligible for overtime)

Reports to: Senior Document Controller

Job Overview

Black & White Engineering is a multi-award-winning global engineering consultancy with more than 1,300 employees across North America, the UK and Europe, the Middle East, and Asia Pacific. We work at the forefront of the data center and mission-critical sectors.

Based in Tampa, Florida, and reporting to the Senior Document Controller, the purpose of this role is to work with and support our project teams in managing project documentation between Black & White Engineering and external parties using electronic document management systems and spreadsheets. You will be the final check to ensure documentation is correct before it is issued to external parties, and you will work closely with teams to ensure deadlines are met. You will join a dedicated document control team that will help and support you, working with our offices across the U.S. and our global network.

Role Responsibilities

• Checking and auditing incoming and outgoing internal documentation and drawings for consistency and accuracy
• Issuing both internal and external documents via electronic document management systems
• Checking external documentation is compliant with client requirements
• Working across multiple projects with multiple project teams at one time
• Formatting of documents
• Communicating across internal departments and externally with clients and third parties
• Involvement in creating project numbering, ensuring internal or client procedures are followed
• Managing and maintaining document issue registers
• Maintaining and filing electronic documents
• Creating projects in line with internal procedures
• Supporting project teams with additional administrative tasks as needed
• Auditing the project filing system for compliance with internal QA procedures
• Assisting with managing the QA system
• Primary duties will be undertaken in an office environment with computer use
• Other reasonable duties as appropriate

Additional Responsibilities (QHSE)

• Responsibility for health and safety in line with the requirements set out in the Employee Handbook
• Awareness of H&S policies and procedures and their impact on yourself and your team
• Ensure all staff members complete mandatory compliance training when required
• Report any accidents, incidents, and near misses appropriately

Role Accountabilities

• The integrity and quality of the deliverables issued to clients
• Working with the team to ensure project deadlines are met

  Education and Training Requirements (minimum)

  • Working knowledge of Microsoft Office (Word, Excel, Outlook)
  • Working knowledge of Adobe Acrobat Pro

  Experience Requirements (minimum)

  • Experience as an administrator or document controller
  • Experience working in a similar role across multiple online platforms is preferred but not essential
  • Excellent attention to detail
  • Good verbal and written communication skills
  • Experience in a role that involves liaising with a diverse range of departments, personnel, and organizations
  • Ability to work alone and in a team
  • Experience managing own workload
  • Experience working in a fast-paced environment and to deadlines
  • Discretion and confidentiality

  During quieter periods of document control, you will support the engineering and administrative teams. Additional hours may occasionally be required based on business needs; this position is eligible for overtime pay in accordance with the FLSA.

  Must be eligible to work in the U.S. without sponsorship. Black & White Engineering participates in E-Verify to confirm the employment eligibility of all newly hired employees. For more information, visit www.dhs.gov/e-verify.

  Our Values

  Accountability - Everyone is accountable. Integrity - We are straight talking, respectful and fair. Simplicity - Both in our approach and solutions. Supportive - We are approachable, inclusive and recognize success.

  Salary & Benefits

  • Short- and long-term disability and life insurance
  • 401(k) retirement savings plan with employer match
  • Paid time off: 7 federal holidays
  • Paid vacation: 20 days per year

  The expected compensation range for this position depends on skills, experience, education, and the geographic location of the candidate.

  Black & White Engineering is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, disability, marital status, familial status, genetic information, protected veteran status, or any other status protected by applicable federal, state, or local law.

  We comply with the ADA and provide reasonable accommodations upon request. To request an accommodation, contact [e-mail].