Document Controller

Hargrove and Associates, Inc; United States; On-site; USD 50,000 - 75,000; Full time

Job summary

Hargrove and Associates, Inc. is seeking an experienced document control and administrative professional to manage electronic project files, support project teams, and respond to client requests. Training on Newforma will be provided, with a focus on accuracy and client compliance.

The role emphasizes attention to detail, organization, and strong communication skills to support project managers across multiple initiatives.

Qualifications

• 5+ years of relevant industrial experience in document control and administration.
• Knowledge of engineering document control standards.
• Knowledge of construction plans and diagrams.
• Knowledge and understanding of large-scale scanner and plotter operation.
• Excellent listening and communication skills, both verbal and written.
• Proficient in Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Responsibilities

• Document management for projects and personnel under general supervision.
• Manage electronic files for distribution, including conversions, printing, scanning, and copying.
• Research files and records to locate documents as requested.
• Respond to client requests of all types.
• Generate activity reports as required by project managers.
• Assist project managers with administrative tasks.

Skills

Document control

Administrative support

Attention to detail

Verbal and written communication

Microsoft Word

Excel

Access

Outlook

Adobe Acrobat

Web Collaboration Tools

Newforma (preferred)

Customer service

Education

High School Diploma or equivalent

Advanced coursework preferred

Tools

Newforma

Microsoft Word

Excel

Access

Outlook

Adobe Acrobat

Web Collaboration Tools

Job description

What You'll Be Doing Job Scope:

Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

Primary responsibilities will include but are not limited to: Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying. This requires the use of the Newforma Project Center (training provided).

Researching files and records to locate appropriate documents as requested by other personnel.

Responding to client requests of all types.

Generating activity reports as required by the project managers.

Assisting the project managers with administrative tasks as necessary.

Ideal Background Education:

High School Diploma or equivalent is required. Advanced coursework is preferred.

Experience:

This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge and understanding of construction plans and diagrams.
• Knowledge of large-scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level.

We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our safety culture protects and promotes the well-being of every person who works with us and every person touched by our work.

As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law.

Hargrove is a drug‑free workplace. The selected candidate must be authorized to work in the United States.

Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama.

We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe.

Our teammates strive to expand their knowledge and contribute to the success of the organization.

Stay informed about new opportunities that are relevant to your profile.

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company-wide level.