Document Controller

Hargrove & Associates Inc.; Richmond, Northern (VA, KY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Paid holidays

Paid time off

Job summary

Hargrove & Associates Inc. in Richmond, VA seeks an experienced document control administrator to manage project and personnel documents under general supervision.

Responsibilities include handling electronic files, converting formats, printing, scanning, and coordinating with project teams. The ideal candidate has 5+ years in document control, strong attention to detail, excellent communication, and proficiency with Word, Excel, Access, Outlook, Acrobat, and Newforma.

Qualifications

• High School Diploma or equivalent required.
• 5+ years of document control/administration experience.
• Proficient with Word/Excel/Access/Outlook/Acrobat.
• Newforma software experience preferred.
• Knowledge of engineering document control standards.
• Knowledge of construction plans/diagrams.
• Excellent listening and written/verbal communication.
• Extreme attention to detail and organizational skills.

Responsibilities

• Document management for projects and personnel under supervision.
• Manage electronic files, convert formats, print, scan, and copy as needed.
• Research files and respond to client requests.
• Generate activity reports for project managers.
• Assist project managers with administrative tasks.

Education

High School Diploma or equivalent

Advanced coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Web Collaboration Tools

Adobe Acrobat

Newforma

Job description

What You’ll Be Doing – Job Scope

Generally responsible for document management for projects and personnel. This work will be performed under general supervision.

• Document management of electronic files for distribution which may include converting between different software packages, printing, scanning and/or copying.
• Researching files and records to locate appropriate documents as requested by other personnel.
• Responding to client requests of all types.
• Generating activity reports as required by the project managers.
• Assisting the project managers with administrative tasks as necessary.

Ideal Background Education

• High School Diploma or equivalent is required.
• Advanced coursework is preferred.

Experience

• This position requires 5+ years of relevant industrial experience in document control and administration.

Required Knowledge, Skills, and Abilities

• Knowledge and application of company standards.
• Knowledge of engineering document control standards.
• Knowledge of construction plans and diagrams.
• Knowledge of large‑scale scanner and plotter operation.
• Ability to organize effectively.
• Extreme attention to detail.
• Excellent listening and communication skills, both verbal and written.
• Proficient in the use of Microsoft Word, Excel, Access, Outlook, Web Collaboration Tools and Adobe Acrobat.
• Newforma software experience preferred.
• Exceptional customer service skills and ability to comply with client procedures.

Physical Requirements

• Ability to sit, stand, or walk for long periods of time.

Hargrove Culture

We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company‑wide level. We know that each person on our team contributes to the success of our company by pairing expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our safety culture protects and promotes the well‑being of every person who works with us and every person touched by our work. As a 100% Teammate owned company, we proudly offer a comprehensive benefits package including, paid holidays, personal paid time off, medical, dental, vision, life, and disability insurance, 401(k), and other benefits to eligible Teammates.

Benefits

• Paid holidays
• Personal paid time off
• Medical insurance
• Dental insurance
• Vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Other benefits to eligible Teammates

Equal Opportunity Employment Statement

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug‑free workplace. The selected candidate must be authorized to work in the United States.

Company Overview

Hargrove is passionate about serving our clients within our industry and the local economy, and we recognize that our impact goes beyond building great projects. Our extraordinary teammates serve the community with their time, talent, and generosity. The Hargrove team is a family whose volunteerism makes a huge impact on our communities, and The Hargrove Foundation is the vehicle for making a true difference in the lives of others. We work to create an environment founded on trust, personal integrity, and a “team mentality” so that each person understands the value of their contributions both on a project and company‑wide level. Hargrove has consistently been ranked one of the “Best Firms to Work For” by organizations such as ZweigWhite and Business Alabama. We pair expertise and passion to meet and exceed the needs of the clients we serve across the globe. Our teammates strive to expand their knowledge and contribute to the success of the organization. Stay informed about new opportunities that are relevant to your profile.