Document Controller

Fmaservices; Town of Belgium (WI); On-site; USD 58,541 - 81,957; Full time

Benefits offered by this job

Professional development opportunities

Stable long-term collaboration

Collegial work environment

Job summary

Fmaservices is seeking a Document Controller in Belgium to manage project documentation for large-scale petrochemical and pharmaceutical projects. You will ensure compliance with GMP standards, oversee document traceability, and work with various stakeholders throughout the project's lifecycle. The ideal candidate has at least 3 years of experience in a similar role, strong organizational skills, and familiarity with document management systems like Aconex and SharePoint. Fmaservices offers a stable position with opportunities for professional development.

Qualifications

• Minimum of 3 years of experience as a Document Controller.
• Experience in petrochemical, pharmaceutical, or industrial projects.
• Strong organizational skills and accuracy.

Responsibilities

• Managing and structuring all project documentation throughout the project lifecycle.
• Ensuring GMP compliance and document traceability.
• Coordinating with internal and external stakeholders.

Skills

Organizational skills

GMP knowledge

Document management systems (Aconex, SharePoint, Documentum)

Version control

Communication in Dutch and English

Education

Bachelor’s degree or equivalent through experience

Tools

Documentum

Aconex

SharePoint

Job description

FMA Services is seeking a precise and structured Document Controller for large-scale projects in Belgium, primarily within the petrochemical and pharmaceutical sectors. As a Document Controller, you will be responsible for the management, control, and distribution of all project documentation throughout the entire project lifecycle – from engineering to commissioning. Thanks to your experience in GMP environments and industrial projects, you will ensure that documentation is processed completely, traceably, and compliantly.

What Will You Do?

• Managing and structuring all project documentation (engineering, procurement, construction, commissioning).
• Checking documents for completeness, version control, and conformity.
• Overseeing GMP compliance and document traceability within pharmaceutical projects.
• Registering and following up on document transmittals and workflows.
• Managing document management systems such as SharePoint, Aconex, or Documentum.
• Coordinating with internal and external stakeholders, including engineers, suppliers, and contractors.
• Collaborating with QA/QC and validation teams (CQV).
• Ensuring correct archiving and as-built documentation.
• Supporting audits and quality controls, including GMP audits.
• Drafting and maintaining document control procedures.

What Do We Expect from You?

• Bachelor’s degree or equivalent through experience.
• Minimum of 3 years of experience as a Document Controller within industrial projects.
• Experience in petrochemical, pharmaceutical, or industrial projects is a strong asset.
• Knowledge of GMP environments and validation processes (IQ/OQ/PQ) is a significant advantage.
• Experience with document management systems (Aconex, SharePoint, Documentum, etc.).
• Strong organizational skills, accuracy, and follow-up capabilities.
• Languages: Dutch and English.

What Do We Offer You?

• A responsible position with significant variety and impact.
• Opportunity for further professional development, both technically and organizationally.
• Projects with leading clients in the petrochemical and pharmaceutical sectors.
• A collegial and professional work environment where quality and compliance are central.
• A stable, long-term collaboration with room for growth.

Interested?

Send us your cover letter and CV today via the application form. We would like to get to know you and explore together whether you are the right match for this position.