Document Controller

Connexion Systems + Engineering; Shrewsbury (MA); On-site; USD 34,000 - 49,000; Full time

Job summary

Connexion Systems & Engineering Inc. is seeking a Document Controller in Shrewsbury, MA for a 12-month engagement. You will manage, maintain, and control company documentation to ensure accuracy, accessibility, security, and regulatory compliance.

Responsibilities include document revision control, distribution, retention, and archival, with collaboration across Engineering, Quality, Operations and EHS. Strong MS Office and EDMS knowledge required, plus understanding of ISO/FDA quality

Qualifications

• Associate’s degree or higher preferred; HS diploma required.
• 2–5 years of document control, records management, quality systems, or admin experience.
• Experience in manufacturing or regulated environment preferred.
• Knowledge of ISO 9001, IATF or FDA quality systems is a plus.

Responsibilities

• Document Management: maintain control, review, approve, distribute, archive documents.
• Compliance & Quality Support: assist audits with controlled docs and records.
• Administration Records: manage electronic and physical records retention.
• Cross-Functional Collaboration: work with engineering, quality and operations.
• Continuous Improvement: identify ways to streamline document control processes.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Associate's degree or higher preferred

High School Diploma or equivalent required

Tools

EDMS

SharePoint

Microsoft Office Suite

Job description

Job Title: Document Controller Pay Rate: $30/hr. Location: Shrewsbury Duration: 12 months

Position Summary: The Document Controller is responsible for managing, maintaining, and controlling company documentation to ensure accuracy, accessibility, security, and compliance with internal procedures and regulatory requirements. This role coordinates document creation, revision, approval, distribution, retention, and archival processes while supporting operational excellence and quality management systems.

Education & Experience: Associate’s degree in business administration, Quality Management, Engineering Technology, or related field preferred. High School Diploma or equivalent required. 2-5 years of document control, records management, quality systems, or administrative experience. Experience in a manufacturing or regulated environment is preferred.

Knowledge, Skills & Abilities: Strong attention to detail and organizational skills. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with electronic document management systems (EDMS), SharePoint, or preferred similar platforms. Knowledge of ISO 9001, IATF, FDA, or other quality management systems preferred. Ability to manage multiple priorities while meeting deadlines. Strong written and verbal communication skills.

Essential Functions

• Document Management (40%) Maintain document control systems for policies, procedures, work instructions, specifications, forms, and technical documentation. Ensure all controlled documents are properly reviewed, approved, issued, and archived. Track document revisions and maintain version control. Distribute approved documents to appropriate personnel and departments. Remove obsolete documents from circulation and retain records according to retention requirements.
• Compliance & Quality Support (25%) Ensure document management practices comply with company standards, ISO requirements, customer requirements, and regulatory guidelines. Support internal and external audits by providing controlled documentation and records. Monitor compliance with document control procedures and recommend improvements.
• Administration Records (15%) Manage electronic and physical records retention systems. Organize and maintain document repositories for easy retrieval. Perform periodic reviews to ensure records remain current and compliant.
• Cross-Functional Collaboration (10%) Work closely with Engineering, Quality, Operations, EHS, and other departments to ensure document accuracy. Assist document owners with formatting, routing, approval workflows, and updates. Train employees in document control procedures and systems.
• Continuous Improvement (10%) Identify opportunities to streamline document management processes. Support implementation and maintenance of electronic document management systems (EDMS). Develop metrics and reports related to document control activities.

Physical Requirements: Ability to sit for extended periods while working on a computer. Occasional lifting of files or records up to 25 pounds. Ability to move throughout the facility when collecting or distributing documentation.

Key Competencies:

• Attention to Detail
• Organization & Planning
• Communication
• Confidentiality
• Collaboration
• Process
• Discipline
• Continuous Improvement
• Customer Focus