Document Controller

Gradiant; Boise, Northern (ID, KY); Hybrid; USD 80,000 - 105,000; Full time

Job summary

Gradiant, a water solutions leader, seeks a seasoned Document Controller to join its US Operations team. You will manage and archive project documents across EPC-style initiatives, ensuring timely distribution and secure access for stakeholders.

The role requires 8–10 years of document control experience, strong EDMS skills, and rigorous adherence to standards to support project schedules and regulatory compliance.

Qualifications

• Diploma with relevant work experience.
• 8 to 10 years of experience in document control, records management, or a related field.
• Proficient with document control procedures.
• Strong verbal and written communication skills.
• Proficient with document management systems (EDMS).

Responsibilities

• To collaborate with project teams, vendors, and stakeholders to ensure timely distribution, retrieval, and archiving of project documents.
• Develop and implement document control procedures compliance with industry standards, and organizational policies.
• Maintain document confidentiality by enforcing access controls, conducting periodic audits, and ensuring overall security of sensitive information.
• Coordinate the transmittal distribution, review, approval, and timely return of project documents.
• Ensure all stakeholders have access to the latest, accurate, and approved project documents.
• Administer and maintain the Electronic Document Management System (EDMS), ensuring data integrity and proper archiving.
• Monitor document workflows to ensure on-time delivery (OTD).
• Provide training and support to internal teams on document control procedures and systems.
• Prepare reports on document control activities to monitor Project Schedule.
• Manage document revision control, ensuring proper handling of obsolete, void, and superseded documents with complete records.
• Ensure all documents comply with internal standards & client requirements.
• Track and monitor project documentation progress to ensure alignment with project schedules.
• Manage EDMS document control software (e.g., ACC Docs.) and administer project-specific document numbering systems.

Skills

Document control procedures

Verbal communication

Written communication

Education

Diploma

Tools

EDMS (Electronic Document Management System)

Job description

Gradiant is a Different Kind of Water Company. With a full suite of differentiated and proprietary end-to-end solutions for advanced water and wastewater treatment powered by the top minds in water, the company serves its clients’ mission-critical operations in the world’s essential industries, including semiconductors, pharmaceuticals, food & beverage, lithium and critical minerals, and renewable energy. Gradiant’s innovative solutions reduce water used and wastewater discharged, reclaim valuable resources, and renew wastewater into freshwater. The Boston-headquartered company was founded at MIT and has over 1,400 employees worldwide. Discover us at www.gradiant.com

Role Overview

We are seeking a highly skilled and experienced Document Controller to join our Operations team to execute Local projects in the US. The ideal candidate will have 8 to 10 years of relevant experience in document control procedures with usage of document management systems, preference for those who have worked in an EPC environment, international project experience.

Responsibilities

• To collaborate with project teams, vendors, and stakeholders to ensure timely distribution, retrieval, and archiving of project documents.
• Develop and implement document control procedures compliance with industry standards, and organizational policies.
• Maintain document confidentiality by enforcing access controls, conducting periodic audits, and ensuring overall security of sensitive information.
• Coordinate the transmittal distribution, review, approval, and timely return of project documents.
• Ensure all stakeholders have access to the latest, accurate, and approved project documents.
• Administer and maintain the Electronic Document Management System (EDMS), ensuring data integrity and proper archiving.
• Monitor document workflows to ensure on-time delivery (OTD).
• Provide training and support to internal teams on document control procedures and systems.
• Prepare reports on document control activities to monitor Project Schedule.
• Manage document revision control, ensuring proper handling of obsolete, void, and superseded documents with complete records.
• Ensure all documents comply with internal standards & client requirements.
• Track and monitor project documentation progress to ensure alignment with project schedules.
• Manage EDMS document control software (e.g., ACC Docs.) and administer project-specific document numbering systems.

Requirements

• Diploma with relevant work experience
• 8 to 10 years of experience in document control, records management, or a related field, with experience in managing and organizing documents within an organization.
• Proficient with document control procedures.
• Strong verbal and written communication skills
• Proficient with document management systems (EDMS)

Gradiant is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, gender, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.