Document Controller

ECG Engineering Consultants Group S.A.; Alley (MO); On-site; USD 50,000 - 70,000; Full time

Job summary

ECG Engineering Consultants Group S.A. is seeking an experienced document control specialist to manage various document control procedures. Responsibilities include maintaining records of documents, coordinating project activities, and ensuring compliance with document management standards. The ideal candidate has over 5 years of relevant experience. This role is based in Missouri, United States and entails active collaboration with the project team to ensure timely submissions and approvals.

Qualifications

• More than 5 years of experience.

Responsibilities

• Registering of internal and external documents.
• Coordinate all activities related to the Document Control procedure.
• Generate various document control reports as required.
• Ensure controlled copies of latest approved documents are given to the appropriate staff.
• Maintain updated records of all approved documents and drawings.
• Maintain documents in the Document Control office under safe custody.
• Maintain the files and control logs as required by the project.
• Maintain document control registers for incoming and outgoing project documents.
• Maintain a master document register of the latest drawings on a project.
• Ensure the latest revision and approval status of drawings is kept updated.
• Expedite responses to transmittals sent for review/comment.
• Respond to queries regarding revision status of issued drawings/documents.
• Manage the electronic and hard copy filing of project related technical documentation.
• File and archive documentation for easy retrieval.
• Liaise with project team members for technical submissions.
• Input document data into the standard registers ensuring accuracy.
• Provide reports on document management system performance.
• Monitor and improve data management procedures according to project objectives.

Job description

Scope of Work:

• Registering of internal and external documents
• Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and correspondence
• Generate the various document control reports as required
• Make sure that controlled copies of latest approved documents and drawings are given to the appropriate staff
• Maintain updated records of all approved documents and drawings and their distribution
• Maintain the documents and drawings in the Document Control office under safe custody, without any damage or deterioration, with easy traceability
• Maintain the files and control logs as required by the project
• Maintain document control registers/documents for incoming and outgoing project documents
• Maintain a master document register of the latest drawings on a project and ensure that all recipients receive the drawings they require as soon as new revisions of drawings are received
• Ensure that the latest revision and approval status of drawings is kept updated continuously
• Expedite responses to transmittals sent for review/comment
• Respond to queries regarding revision status of issued drawings/documents
• Manage the electronic and hard copy filing of project related technical documentation
• File and archive documentation to facilitate easy retrieval at a later date
• Liaise with the project team member for preparation of all technical submissions. Ensure all submissions are submitted in timely manner, appropriate approval/rejection are obtained and formally recorded and that changes and revisions are managed as part of document control process
• Input document data into the standard registers ensuring that the information is accurate and up to date
• Provide reports on the performance of the document management system
• Monitor and continuously improve the effectiveness of data management procedures and processes according to project objectives

Qualifications

• More than 5 years of experience