Document Control Specialist - Multi-Site Submittals

Panelmatic Inc.; Georgia; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision

HSA

Term life / AD&D

STD / LTD

401(k) matching

Educational reimbursement

PTO & holidays

Career advancement

Family-friendly culture

Job summary

Panelmatic, Inc. is seeking a meticulous Document Control Specialist to manage external submittals and ensure accuracy across project documentation.

You will coordinate with Project Managers, Engineers, and Coordinators to assemble data books, quality packages, and drawings in line with certification requirements. The role requires strong organization, attention to detail, and proficiency with MS Office and document control systems, with responsibilities spanning multiple sites in Houston and

Qualifications

• High school diploma or GED required.
• Three years’ experience in document control, quality, or project coordination required.
• Familiarity with technical documentation such as spec sheets, inspection reports, and engineering drawings required.
• Proficient in Microsoft Office Suite; experience with document control systems and customer portals required.

Responsibilities

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) including spec sheets, MTRs, inspection reports, change notices, AS BUILT drawings per purchase order or project requirements.
• Manage in-process submittals, utilizing company templates and submitting documents through customer web portals or document control systems.
• Coordinate and submit monthly reports to each state and third-party agency per their certification program requirements.
• Submit state approval packages following release from the Engineering department.
• Work cross-functionally with Project Managers, Engineers, and Project Coordinators across multiple locations to gather and organize required documentation.
• Ensure documentation practices align with Quality department standards to maintain consistency and accuracy across all project submittals.

Skills

Strong organizational skills

Attention to detail

Ability to manage multiple priorities

Cross-functional collaboration

Communication skills

Education

High school diploma or GED

Three years’ experience in document control/quality/project coordination

Tools

Microsoft Office Suite

Document control systems

Job description

Panelmatic, Inc. is seeking a meticulous Document Control Specialist to manage external submittals and ensure accuracy across project documentation.

You will coordinate with Project Managers, Engineers, and Coordinators to assemble data books, quality packages, and drawings in line with certification requirements. The role requires strong organization, attention to detail, and proficiency with MS Office and document control systems, with responsibilities spanning multiple sites in Houston and