Document Control Specialist I — Precision & Compliance

Tolmar; Fort Collins (CO); On-site; USD 56,822,000 - 76,709,000; Full time

Job summary

Tolmar is hiring a Document Control Specialist I to perform processing of controlled documents and maintain the Document Control system. You will issue batch records, manage electronic and paper files, and support revision of documents across departments.

The role requires attention to detail, solid MS Word/Excel/Access skills, and experience with document management systems. Office‑based in Fort Collins, CO with standard business hours.

Qualifications

• High school diploma or GED required; some college preferred.
• Two+ years of administrative experience required.
• Familiarity with FDA cGMP preferred.
• Proficiency in MS Word, Excel, and Access; strong organizational skills.

Responsibilities

• Issue batch records and related documents; verify copy accuracy.
• Navigate Tolmar network drives to store electronic documents.
• Maintain and update databases, tracking systems, and document numbers.
• Ensure employee signature cards are scanned and filed securely.
• Maintain electronic and paper filing per retention schedules.
• Coordinate scanning and retention of lab notebooks, batch records, and QA notes.
• Perform daily document distribution and maintain file room processes.
• Support creation and revision of documents in the electronic management system.
• Assist with department document revisions and supply requests.
• Participate in cross‑functional KPI meetings and escalate discrepancies.

Skills

Word

Excel

Access

cGMP

Organizational skills

Verbal and written communication

Veeva experience

Education

High school diploma or GED

Some college coursework

Two or more years of administrative experience

Tools

EDMS

Job description

Tolmar is hiring a Document Control Specialist I to perform processing of controlled documents and maintain the Document Control system. You will issue batch records, manage electronic and paper files, and support revision of documents across departments.

The role requires attention to detail, solid MS Word/Excel/Access skills, and experience with document management systems. Office‑based in Fort Collins, CO with standard business hours.