Document Control Specialist – Hybrid – Infrastructure Projects

AECOM Corporation; Sacramento (CA); Hybrid; USD 68,000 - 117,000; Full time

Job summary

Document Controller position in Sacramento, CA at AECOM focuses on developing, managing and maintaining program documents and records across the project lifecycle. You will administer the Document Control System, ensure metadata quality, and coordinate with state personnel, consultants, contractors and internal teams to support timely submissions and retrieval.

This role emphasizes compliance with ISO 9001:2015 and FHWA/FTA requirements, with Day 1 onboarding at an AECOM office as a condition of

Qualifications

• BA/BS plus 4 years of relevant experience or demonstrated equivalency of experience and/or education.
• Experience providing document control or records management support for large infrastructure, transportation, construction or capital improvement programs.
• Experience administering or supporting an electronic document management system or Document Control System (DCS).
• Experience managing document workflows, metadata, revision control, document numbering, transmittals, approvals and records retention requirements.

Responsibilities

• Establish and maintain document control systems, workflows and procedures for document submission, review, approval, distribution, retention and retrieval.
• Receive, review and log documents from contractors, consultants and internal teams, ensuring required metadata and document information are accurate and complete.
• Maintain master project records, document revisions and version control while ensuring compliance with established formatting, numbering and naming conventions.
• Coordinate with contractors, consultants and internal stakeholders to support timely document submissions, reviews, approvals and retrieval.
• Maintain and update the Document Control Management Guide (DCMG), procedures, templates and reference materials to reflect current program requirements and system changes.
• Monitor document status, review turnaround times and workflow bottlenecks, and prepare dashboards, trackers and reports for project leadership.
• Perform periodic document and system audits to identify missing records, metadata issues, overdue reviews, unauthorized revisions or approval gaps and support corrective actions.
• Support document archiving, retention requirements, project closeout, audits, handovers, legal holds and public records requests as applicable.
• Assist with the development and implementation of standardized document control policies, procedures, templates and tools across contracts and project teams.
• Provide onboarding, training and ongoing user support for document control processes and systems, including maintaining training materials and records.
• Support compliance with applicable quality management, contractual, legal and regulatory requirements, including ISO 9001:2015 and relevant Federal Highway Administration (FHWA) and Federal Transit Administration (FTA) requirements.
• Support internal and external audits related to document traceability, version control, records management and document control procedures.
• Evaluate document control processes and recommend practical improvements that strengthen consistency, efficiency and system effectiveness.
• Establish and maintain effective working relationships with project staff, state personnel, consultants, contractors and other program stakeholders.

Skills

Document control

Organizational skills

Communication skills

Analytical skills

Education

BA/BS degree

Tools

Document management system

Microsoft Office

Job description

Document Controller position in Sacramento, CA at AECOM focuses on developing, managing and maintaining program documents and records across the project lifecycle. You will administer the Document Control System, ensure metadata quality, and coordinate with state personnel, consultants, contractors and internal teams to support timely submissions and retrieval.

This role emphasizes compliance with ISO 9001:2015 and FHWA/FTA requirements, with Day 1 onboarding at an AECOM office as a condition of